(A) Each department of the city, including Planning and Redevelopment, shall file a written report with the Common Council on or before the fifteenth of each month for the expenditures described below for the preceding month. The report required shall be for expenses required for activities outside the corporate boundaries of the city. The report shall include the following information.
(1) The name and title of the person making or claiming the expenditure;
(2) The purpose of the expenditure or activity;
(3) The names of all employees of the city attending the activity;
(4) The fees for registration of the activity;
(5) The location of the activity;
(6) Lodging expenses, including the name and location of the lodging facility and the per diem rate for lodging at the facility;
(7) The method and cost of transportation to the activity;
(8) Transportation costs while attending the activity;
(9) Total cost of food while attending and traveling to and from the activity and the names of all persons for whom food is purchased;
(10) Total number of days away from normal activities in the city for each person attending the activity; and
(11) A summary of what was learned or accomplished at the activity.
(B) This report shall not be required if the expenditure is less than $25.
(Prior Code, § 37.02) (Ord. 4765, passed 5-10-1982)