181.27 HOLIDAY LEAVE WITH PAY.
Permanent employees hired on or after January 1, 2016, eligible employees originally hired prior to January 1, 2016, who have opted-into the PTO system as of January 1, 2023, and permanent employees originally hired before January 1, 2016, who have been rehired or reinstated to City employment pursuant to Civil Service rule or any legal requirement after January 1, 2023, will not be eligible for benefits under paragraph (b)(2) of this section. They will be eligible for Paid Time Off (PTO) benefits under Section 181.26.
Except as otherwise provided by an applicable negotiated labor contract, the following shall apply:
(a) Determination of Eligibility.
(1) Permanent full-time employees within the administrative service of the City shall be eligible to receive holiday leave with pay. Permanent part-time employees within the administrative service of the City shall not be eligible to receive holiday leave with pay.
(2) Permanent employees whose normal work schedule is not less than thirty- seven and one-half hours per week shall be considered as full-time. Holiday leave with pay for full-time employees shall not exceed a total of 120 hours per calendar year, commencing January 1.
(3) Permanent employment status notwithstanding, eligibility for holiday leave with pay is further conditioned upon the employee being in a pay status on the actual date of the designated holiday except that, for purposes of leave taken as a "floating holiday", eligibility shall constitute being in a pay status for a period of three or more calendar months in the calendar year.
(b) Holiday Observance.
(1) Except as provided hereinafter or in an applicable labor contract, the following are official holidays for purposes of leave with pay for permanent employees whose normally scheduled work week does not exceed forty hours:
New Year's Day (January 1) | Thanksgiving Day |
Martin Luther King Day | Friday after Thanksgiving |
Good Friday | Christmas Eve Day (December 24) |
Memorial Day | Christmas Day (December 25) |
Independence Day (July 4) | New Year's Eve Day (December 31) |
Labor Day |
(2) In addition to the holidays provided at subparagraph (b)(1) hereof, the employee's birthday and holiday leave with pay not to exceed forty hours per calendar year shall be provided as "floating holidays" for all permanent full-time employees hired prior to January 1, 2016.
(3) On such occasions as any of the above designated holidays fall on a Saturday or the employee’s first scheduled day of rest, such holiday shall be celebrated on the Friday previous or the past previous scheduled work day of the employees work week. On such occasion as any of the above designated holidays fall on a Sunday or the employee’s second scheduled day of rest, such holiday shall be celebrated on the Monday next following or the next following scheduled work day of the employee’s work week.
(4) The scheduling of designated and “floating holiday” leaves shall be consistent with established operating policies and procedures of the employee’s department or division.
(5) Holiday leave will not be carried forward into a succeeding calendar year unless with written approval of the City Manager.
(c) Holiday Leave Administration.
(1) Pay for holiday leave shall be computed based on the hourly or salary rate for the employee's classification, as shown in the Classification and Compensation Plan.
(2) Pay received for holiday leave taken in excess of the employee's eligibility, as established herein, shall be subject to recovery.
(3) In the event of separation from employment through resignation, retirement, layoff or dismissal holiday leave with pay due the employee shall be paid in a lump sum upon the effective date of separation.
(4) In the event of the death of an employee, holiday leave pay otherwise due the employee shall be paid in a lump sum to the estate of the deceased employee, the surviving spouse or the heir(s) at law.
(5) The City Manager is authorized to promulgate such policies and procedures as is necessary for the administration of the City's holiday leave with pay benefit and may further authorize premium rates of pay for hours worked on an observed holiday.
(Ord. 2017-1-2. Passed 1-11-17; Ord. 2020-3-24. Passed 3-11-20; Ord. 2022-11-108. Passed 11-16-22.)