735.08 RECORDS OF TRANSACTIONS.

   All swap shop/second-hand dealers shall:

   (a)   Keep accurate daily records of all transactions in second-hand articles on forms available from the Chief of Police, which forms must be entirely and legibly completed in hand printing or typewritten and signed by the second-hand dealer. Information provided on the forms must include all brand names, dates, serial numbers, model numbers, words or initials inscribed on the property, the amount of money given or received for the merchandise and the name, date of birth, address and motor vehicle operator's license number or state identification card number of the person from whom the articles were received by the swap shop/second-hand dealer or to whom the articles were sold by the swap shop/second hand dealer.

   (b)    Require valid identification from all persons with or from whom the swap shop/second-hand dealer purchases, exchanges, trades, sales or receives second- hand articles.

   (c)    Return the completed forms to the Police Chief before 4:01 p.m. of the next day which is not a Saturday, Sunday or holiday after the transaction. A true and accurate copy of each of these forms must be retained by the swap shop/second- hand dealer for a period of at least two years.

   (d)    Retain all second-hand articles which the swap shop/second-hand dealer obtains by purchase, exchange, trade or receiving for a period of not less than three days, not including Saturdays, Sundays or holidays after the forms described in this section are returned to the Police Chief in accordance with subsection (c) hereof. Such second-hand articles shall be maintained in the same condition in which they were obtained by the second-hand dealer during such three day period. All second-hand articles and purchased items shall be kept only at the licensed location, and out of sight of the viewing public and customers of the licensee until the expiration of the three day period set forth in this subsection.

   (e)   Keep and use an intelligible set of books and records in the English language in complying with this section with respect to recording the details of each purchase, exchange, trade, receiving or sale. All information required to be recorded by such section shall be entered in a bound book or on loose-leaf, permanent forms used exclusively for that purpose. Forms shall be identical and consecutively numbered, bearing the date upon which any transaction occurred. All books, forms, accounts, records, etc., shall be kept at the licensed location.

   (f)   Preserve his books, forms, accounts, and records for at least two years after making the final entry regarding any transaction therein.

   All books, forms, accounts, and records, and all other sources of information with regard to the business of the licensee, shall at all times be available for inspection by the Chief of Police or any police officer for the purpose of assuring that the business of the licensee is being transacted in accordance with law.

   Other methods of recording data, keeping records and keeping books, such as electronic or computerized methods, may be used in lieu of the methods described in this section, provided written printouts or hard copies of the required data are readily available in a form approved, in advance, by the Chief of Police.

   The requirements of this section shall apply to any transaction undertaken by a swap shop/second-hand dealer, even if the transaction is to or from another swap shop/second-hand dealer. (Ord. 2004-12-118. Passed 12-8-04.)