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(a) Definition, use of noncounty funds. Noncounty funds are those funds sought by a department, agency, board or commission from federal and state grantor agencies, foundations and other private sources. Noncounty funds can be utilized to:
(1) Provide new services;
(2) Supplement county revenue to increase the current level of services provided by the county; and
(3) Replace county funds already appropriated for a service unless prohibited by the grantor agency.
(b) General policy. All applications for noncounty funds which require county government resources of any kind whether financial, physical, personnel, or other, must first receive prior approval of the county council before noncounty funding is pursued. Failure to obtain such approval will jeopardize future county funding. The county council’s approval will be contingent upon the following criteria which must be addressed by the department, agency, board, or commission in a letter of intent to apply for noncounty funds:
(1) Proposed program goals and objectives. The goals and objectives of the proposed program must be clearly and specifically stated. This should include a statement on whatever financial and operational benefits the county would receive or derive.
(2) Long-range and short-range financial commitments. “In-kind” or cash requirements must be identified as well as any future county financial or personnel commitments after the grant funds are exhausted.
(3) Effects of discontinuing the grant at any given point. The impact on the proposed project of discontinuance of grant funds at the option of either the county or the grantor must be fully evaluated.
(c) Responsibility of county administrator and county council.
(1) The county administrator is responsible for establishing a detailed grants review process and informing the departments, agencies, boards and commissions of the procedures they must follow in order to apply for noncounty funds. The county administrator shall analyze all grant applications and make recommendations to county council.
(2) Reserved.
(3) All grant preapplications, formal applications and grant contracts shall be signed by the chairman of county council and the county administrator.
(d) Exceptions. Any exceptions to the above policy must be given tentative approval by the county administrator and the chairman of county council before noncounty funding is pursued. Such tentative approval, however, must be ratified by the council at its next regular meeting or final approval will be denied.
(1976 Code, § 7-85) (Ord. 527; Ord. 824, § 1, passed 8-5-1980)
All moneys coming into the hands of the county treasurer from ad valorem property taxes, or so much thereof as is not necessary for current expenses, shall be invested by the treasurer in such securities or investments as are authorized by S.C. Code, §§ 6-5-10 and 12-45-220, as amended, and the interest or other income derived therefrom, may be expended for general county purposes.
(1976 Code, § 7-87) (Ord. 911, § 1, passed 7-21-1981)
(a) Creation. In order to assist in capital improvement programming, there is hereby created within the office of the county treasurer a special fund to be known as the real property fund. After November 17, 1981, the treasurer is authorized and directed to place in such fund all sums representing the proceeds of sales of real property belonging to the county.
(b) Investment of funds. The treasurer is hereby authorized to invest any portion or all of such funds in those securities or investments authorized by S.C. Code, § 12-45-220, as amended.
(c) Use of moneys; withdrawal of such funds. Moneys in the real property fund may be used only for capital improvement projects or costs incidental thereto, including without limitation, fees of architects, engineers, and planners, attorney’s fees, land acquisition, and site preparation. Such moneys may be withdrawn from the real property fund only upon a 2/3 vote of the members of the county council.
(1976 Code, § 7-88) (Ord. 937, §§ 1-3, passed 11-17-1981; Ord. 3680, § 1, passed 4-1-2003)
The council shall provide for an independent annual audit of all financial records and transactions of the county and any agency funded in whole or in part by county funds and may provide for more frequent audits as it deems necessary. Such audits shall be made by a certified public accountant or firm of such accountants who have no personal interest, direct or indirect, in the fiscal affairs of the county government or any of its officers. The council may, without requiring competitive bids, designate such accountant or firm annually or for a period not exceeding 1 year; provided, that the designation for any particular fiscal year shall be made no later than 30 days after the beginning of such fiscal year. The report of the audit shall be made available for public inspection.
(1976 Code, § 7-90) (Ord. 527; Ord. 558, § 1)
(a) Definition of welfare fund. According to S.C. Code, § 24-3-960 (as amended), the term “welfare fund” means an account which receives funds generated by the confined inmate population of the Greenville County Detention Center. Profits will be generated primarily from inmate expenditures from the canteen; secondary profits, however, may result from the confiscation of monies and other items seized as contraband. Profits will be used to maintain the inmate canteen and to purchase or repair items used by the inmate population (i.e. recreation equipment, and the like). Hereinafter, for the purposes of this section, the account shall be called the “inmate canteen fund.”
(b) Inmate canteen fund established. An inmate canteen fund is hereby established on behalf of the inmate population. The revenue (i.e., profits) generated by the County Detention Center’s canteen operation will be retained and expended by the County Finance and Administrative Services Department for the continuation of the canteen and other approved inmate welfare projects.
The inmate canteen fund shall be treated as a fiduciary fund and not subsidized by county-appropriated funds; it shall be maintained separately from all other appropriated accounts, and will be governed by standard accounting practices and procedures.
(c) Inmate Canteen Fund Board established. An Inmate Canteen Fund Board will be established to: 1) manage the canteen operation; and 2) recommend expenditures from the inmate canteen fund. At a minimum, the Inmate Canteen Fund Board shall consist of county personnel as follows:
1 member - Financial Operations Division;
1 member - Detention Center Recreation/Programs Officer;
1 member - Detention Center Accounting Specialist;
1 member - Detention Center Administrative Lieutenant or Captain; and
1 member - Detention Center Canteen Operator.
The Board shall meet as needed and report its activities to County Council through the County Administrator via the Director of Community Services.
(d) Disposition of profits. All profits derived from the canteen operation shall be turned over to the Financial Operations Division for placement in the inmate canteen fund. Excess funds may be invested pursuant to law. Interest accrued on such investments may be used only on inmate welfare projects.
(e) Disposition of confiscated monies. In accordance with S.C. Code, § 24-3-960 (as amended), any monies or things of like nature used as money in the unlawful possession of any prisoner confined in the County Detention Center will be declared contraband and deposited in the inmate canteen fund.
(f) Disposition of sales tax. All sales tax collected from the canteen operation shall be turned over to the Financial Operations Division for payment to the South Carolina Tax Commission as required.
(g) Expenditures. All expenditures will follow the small purchase guidelines in § 7-308 of the Greenville County Procurement Ordinance. All items will be approved by the Inmate Canteen Fund Board and the Director of the Department of Community Services. The Board will be responsible for solicitations and quotes as outlined in § 7-308. For purchases above the small purchase limit, the Board will follow the competitive sealed bidding guidelines in §7-305 of the Greenville County Procurement Ordinance, and utilize the services of the County Purchasing Division.
(h) Personnel. The inmate canteen will be provided with sufficient personnel to ensure its efficient operation. Such personnel shall include 2 canteen operators who will be part-time county employees. These canteen operators shall be entitled to the same benefits as all other part-time county employees. In addition, the Inmate Canteen Fund Board is authorized to enter into a contract with a barber, for the benefit of the inmate population. The barber shall be an independent contractor and will not be entitled to county benefits. Additional personnel may be recommended by the Inmate Canteen Fund Board, if the Board, subject to the Greenville County Personnel Ordinance, determines that such additional staff is necessary to maintain the efficient operation of the inmate canteen. The canteen operators and barber and any additional personnel deemed necessary to maintain the efficient operation of the inmate canteen shall be paid with funds from the inmate canteen.
(i) Audit. An audit of the canteen fund shall be conducted on an annual basis by the county’s independent auditor, with the fees for any special services required to be performed resulting from the inmate canteen fund being paid by the inmate canteen fund. Internal audits may be conducted on an as-needed basis.
(Ord. 2583, §§ 1-9, passed 5-17-1994; Ord. 2780, §§ 1-9, passed 10-17-1995)
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