(a) Definition, use of noncounty funds. Noncounty funds are those funds sought by a department, agency, board or commission from federal and state grantor agencies, foundations and other private sources. Noncounty funds can be utilized to:
(1) Provide new services;
(2) Supplement county revenue to increase the current level of services provided by the county; and
(3) Replace county funds already appropriated for a service unless prohibited by the grantor agency.
(b) General policy. All applications for noncounty funds which require county government resources of any kind whether financial, physical, personnel, or other, must first receive prior approval of the county council before noncounty funding is pursued. Failure to obtain such approval will jeopardize future county funding. The county council’s approval will be contingent upon the following criteria which must be addressed by the department, agency, board, or commission in a letter of intent to apply for noncounty funds:
(1) Proposed program goals and objectives. The goals and objectives of the proposed program must be clearly and specifically stated. This should include a statement on whatever financial and operational benefits the county would receive or derive.
(2) Long-range and short-range financial commitments. “In-kind” or cash requirements must be identified as well as any future county financial or personnel commitments after the grant funds are exhausted.
(3) Effects of discontinuing the grant at any given point. The impact on the proposed project of discontinuance of grant funds at the option of either the county or the grantor must be fully evaluated.
(c) Responsibility of county administrator and county council.
(1) The county administrator is responsible for establishing a detailed grants review process and informing the departments, agencies, boards and commissions of the procedures they must follow in order to apply for noncounty funds. The county administrator shall analyze all grant applications and make recommendations to county council.
(2) Reserved.
(3) All grant preapplications, formal applications and grant contracts shall be signed by the chairman of county council and the county administrator.
(d) Exceptions. Any exceptions to the above policy must be given tentative approval by the county administrator and the chairman of county council before noncounty funding is pursued. Such tentative approval, however, must be ratified by the council at its next regular meeting or final approval will be denied.
(1976 Code, § 7-85) (Ord. 527; Ord. 824, § 1, passed 8-5-1980)