(a) All travel by employees for which reimbursement may be sought must be pre-approved by the Mayor and the employee's supervisor.
(b) When possible, employees should use a warrant for paying the hotel directly. The Village is not responsible for state or local taxes and does not reimburse the employee for such. Hotel or lodging expenses will only be paid if the travel is outside the employee's county of residence or for a night prior to a meeting or conference more than one hundred (100) miles fiorn the Village and the meeting or conference is scheduled to start prior to 9:00 a.m.
(c) A Village vehicle or the employee's personal car may be used for approved Village travel. If an employee's personal car is used, actual total mileage from Village Hall to the authorized destination should be reported and will be reimbursed at the Internal Revenue Service mileage standard authorized rate.
(d) For any period of twenty-four (24) hours or more that a Village employee travels outside the Village to carry out official Village business or to attend a previously approved seminar, educational workshop, or convention, the employee will be reimbursed for meals that are ordinary and necessary for the time away and the location visited.
(e) Charges incurred for parking, highway tolls, and the like are reimbursable at the actual amount upon presentation of a receipt.
(Ord. 2014-6-41. Passed 6-6-14.)