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The rules set forth in this chapter are adopted for the purpose of providing guidance for Council action, providing fair and open deliberation on all questions before the Council, expediting Council business and ensuring good relationships between the Council and the city staff.
(Ord. 10-2000, passed 3-15-2000)
The Mayor, or in the absence of the Mayor, the Council President, shall be the presiding officer at all meetings. The Council President shall be elected at the first meeting following the seating of any new duly elected members. In the case of the absence of the Mayor and the Council President, the City Manager shall call the meeting to order and the Council shall elect a Chairperson by majority vote.
(Ord. 10-2000, passed 3-15-2000)
The presiding officer shall conduct all meetings, preserve order, enforce the rules of the Council, and determine the order and length of discussion on any matter before the Council, subject to these rules. The presiding officer may move, second, debate, and vote and shall not be deprived of any of the rights and privileges of a Councilor.
(Ord. 10-2000, passed 3-15-2000)
The Mayor shall sign all ordinances, resolutions, contracts, and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager, and all documents shall be attested to by the City Clerk.
(Ord. 10-2000, passed 3-15-2000)
MEETINGS
Regular meetings shall be held on the second Monday of each month at 7:00 p.m. at the City Hall, 190 Third Street, Glendale, Oregon. Regular meetings may be held at a different time and place by giving appropriate notice at least 24 hours in advance. One regular meeting shall be held each month.
(Ord. 10-2000, passed 3-15-2000)
Special meetings may be called by the Mayor or two other Councilors, and appropriate notice shall be given to the remaining Councilors, the City Manager, City Attorney, and the public. The notice shall specify the meeting time and place and a description of the business to be transacted at the meeting. If a special meeting is called to deal with an emergency involving danger to life or property, notice is not required. No general legislation may be considered at a special meeting except that for which the meeting is called.
(Ord. 10-2000, passed 3-15-2000)
All meetings shall be held in compliance with ORS 192.610 to 192.690 (Public Meeting Law). The Council may hold closed meetings (executive sessions) pursuant to ORS 192.660. A motion or notice calling for an executive session shall identify the specific statutory authorization. Media representatives will be allowed to attend executive sessions, but the Council may require that certain information shall not be disclosed. Final action on any matter discussed in executive session must be taken at an open meeting.
(Ord. 10-2000, passed 3-15-2000)
(A) Councilors will keep all written materials and verbal information provided them on matters of confidentiality under law in complete confidence to ensure that the city’s position is not compromised. No mention of the information read or heard should be made to anyone other than other Councilors, the City Manager, and the City Attorney.
(B) If the Council in executive session provides direction or consensus to staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, pending or likely claim or litigation, or employee negotiations, all contact with the other parties shall be made by designated staff or representatives handling the negotiations or litigation. A Councilor will not have any contact or discussion with any other party or its representative nor communicate any executive session discussion.
(C) If a Councilor does not refrain from disclosing the information as required by the Council rules, the Council shall convene and discuss the matter in an executive session.
(Ord. 10-2000, passed 3-15-2000)
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