105.01 Definitions.
105.02 Notice of regular and organizational meetings.
105.03 Notice of special meetings.
105.04 Notice to news media of special meetings.
105.05 Notification of discussion of specific types of public business.
105.06 Attempts at notification; availability of information.
CROSS REFERENCES
Notice of public meetings - see Ohio R.C. 121.22
Council meetings - see ADM. 121.01
As used in this chapter:
(a) “Clerk” means the Clerk of Council.
(b) “Day” means calendar day.
(c) “Meeting” means any prearranged discussion of the public business of the municipal body by a majority of the members of the municipal body.
(d) “Municipal body” means each of the following:
Council
Board of Trustees of Public Affairs
Assessment Equalization Boards
Planning Commission
Board of Zoning Appeals
and committees of the above municipal bodies comprised of members of such bodies if such committees are comprised of a majority of the members of the main body or are decision-making committees.
(e) “Oral notification” means notification given orally in person or by telephone directly to the person for whom such notification is intended, or by leaving an oral message for such person at the address, or if by telephone at the telephone number, of such person as shown on the records kept by the Clerk under this chapter. (Ord. 21-76. Passed 8-16-76.)
(f) “Post” means to post in an area accessible to the public during the usual business hours at the office of the Clerk and at the following locations:
(1) Genoa Library 602 West Street
(2) U.S. Post Office 606 Washington Street
(3) Genoa Administration Building 102 East 6th Street
(4) Genoa Police Department 102 East 6th Street
(5) Genoa Banking 803 Main Street
(6) First Federal Bank 22020 West State Route 51
(Ord. 52-07. Passed 11-19-07.)
A notice identifying the locations at which notifications will be posted pursuant to this chapter shall be published by the Clerk within ten calendar days after the adoption of this chapter.
(g) "Published" means published once in a newspaper having a general circulation in the Municipality, as defined in Ohio R. C. 7.12, except that no portion of such newspaper need be printed in the Municipality. If at the time of any such publication there is no such newspaper of general circulation, then such publication shall be in a newspaper determined by the Clerk to have the largest circulation in the Municipality.
(h) "Special meeting" means a meeting which is neither a regular meeting nor an adjournment of a regular (or special) meeting to another time or day to consider items specifically stated on the original agenda of such regular (or special) meeting.
(i) "Written notification" means notification in writing mailed, telegraphed or delivered to the address of the person for whom such notification is intended as shown on the records kept by the Clerk under this chapter, or in any way delivered to such person. If mailed, such notification shall be mailed by first class mail, deposited in a U.S. Postal Service mailbox no later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
(Ord. 21-76. Passed 8-16-76; Ord. 23-82. Passed 6-21-82.)
(a) The Clerk shall post a statement of the time(s) and place(s) of regular meetings of each municipal body for each calendar year not later than the second day preceding the day of the first regular meeting (other than the organizational meeting) of the calendar year of that municipal body. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during such calendar year. If at any time during the calendar year the time or place of regular meetings, or of any regular meeting, is changed on a permanent or temporary basis, a statement of the time and place of such changed regular meetings shall be so posted by the Clerk at least twenty-four hours before the time of the first changed regular meeting.
(b) The Clerk shall post a statement of the time and place of any organizational meeting of a municipal body at least twenty-four hours before the time of such organizational meeting.
(c) Upon the adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time and place of such adjourned meeting.
(d) In addition to the posting of the statements as provided in subsections (a) and (b) hereof, the Clerk may, but shall not be required to, cause to be published once a statement of the time(s) and place(s) of regular meetings for the calendar year of each municipal body, a statement of the time and place of any changed regular meetings, and a statement of the time and place of any organizational meeting of a municipal body. Such publication shall occur no later than the day preceding the day of the first such regular meeting of the calendar year, the day preceding the day of the first changed regular meeting, and the day preceding the day of any such organizational meeting, as the case may be.
(Ord. 21-76. Passed 8-16-76.)
(a) Except in the case of a special meeting referred to in Section 105.04(d), the Clerk shall, no later than twelve hours before the time of a special meeting of a municipal body, post a statement of the time, place and purposes of such special meeting.
(b) The statement under this section and the notifications under Section 105.04 shall state such specific or general purpose or purposes then known to the Clerk to be intended to be considered at such special meeting and may state, as an additional general purpose, that any other business as may properly come before such municipal body at such meeting may be considered and acted upon.
(c) In addition to the posting of the statement as provided in subsection (a) hereof, the Clerk may, but shall not be required to, cause to be published once, no later than twelve hours prior to the time of a special meeting of a municipal body, a statement of the time, place and purposes of such special meeting.
(Ord. 21-76. Passed 8-16-76.)
(a) Any news medium organization that desires to be given advance notification of special meetings of a municipal body shall file with the Clerk a written request therefor. Except in the event of an emergency requiring immediate official action as referred to in subsection (d) hereof, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purposes of such special meeting is given to the news media that have requested such advance notification in accordance with subsection (b) hereof.
(b) News media requests for such advance notification of special meetings shall specify:
(1) The municipal body that is the subject of such request;
(2) The name of the medium;
(3) The name and address of the person to whom written notifications to the medium may be mailed, telegraphed or delivered; and
(4) The names, addresses and telephone numbers (including addresses and telephone numbers at which notifications may be given either during or outside of business hours) of at least two persons to either one of whom oral notification to the medium may be given, and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to such medium.
Any such request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice from such medium canceling or modifying such request, whichever is earlier. Each requesting news medium shall be informed of such period of effectiveness at the time it files its request. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, the municipal body that is the subject of such request, and the Clerk.
(c) The Clerk shall give such oral notification or written notification, or both, as the Clerk determines, to the news media that have requested such advance notification in accordance with subsection (b) hereof, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
(d) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling such meeting, or any one or more of such persons or the Clerk on their behalf, shall immediately give oral notification or written notification, or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to such news media that have requested such advance notification in accordance with subsection (b) hereof. The minutes or the call, or both, of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 21-76. Passed 8-16-76.)
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