(A) The city shall utilize one of the selection processes for selection of professional services if the estimated cost of professional services for the contract is greater than $100,000. One project may not be divided into multiple separate statements of work in order to avoid the $100,000 threshold unless there is a separate RFP for each individual project segment. Payments greater than $100,000 in any given year to a particular professional services firm will be strictly scrutinized by City Council for compliance with this subchapter.
(B) The City Selection Committee shall use the competitive sealed proposals process for selection of professional services except for the following occurrences:
(1) The City Selection Committee shall use a qualifications based selection process for selection of professional services if that process satisfies a condition of receiving federal and/or state funds.
(2) If the regulations of a federal or state department or agency require a procurement process that is different in order that financial aid can be granted, then the city's procurement of professional services is exempt from the requirements of this subchapter.
(3) In the event of an emergency, the city's procurement of professional services is exempt from the requirements of this subchapter.
(4) The City Selection Committee may use the RFP, RFQ, pre-qualification with rates fixed or sole source procurement processes in the types of project examples listed in § 37.17 or in any project where competitive sealed proposal method is not possible.
(5) If the city purchases goods and/or services from a state or federal contract.
(Ord. G-13-12, passed 5-8-12)