For purposes of this subchapter the following definitions shall apply unless the context clearly indicates or requires a different meaning.
ACCOUNTANT SERVICES. Any professional service involving licensed accountants as defined in IC 25-2.1-3.
ARCHITECTURAL SERVICES. Any professional service involved in the practice of architecture as defined in IC 25-4-1-17 and includes ARCHITECT or ARCHITECTURE.
CITY SELECTION COMMITTEE. The committee comprised of employees of the city with experience relevant to a project.
COMPETITIVE SEALED PROPOSALS. The process that selects professional services on the basis of a request for sealed proposals from qualified firms. After the initial sealed proposals are evaluated by the City Selection Committee then negotiations are conducted with all offerors deemed reasonably acceptable and qualified for award of contract. After negotiations, final written proposals from the offerors are evaluated by the City Selection Committee and a recommendation made as to which proposal is the most advantageous to the city considering all factors. The contract shall be sent to the City Council for final approval.
CONSULTANT SERVICES. Service by a firm that provides expertise in a specific field of knowledge, including insurance consultants and other consultants whose fee is embedded in the prices the city pays for the product or service.
EMERGENCY. Any relevant threat to public health, welfare or safety which requires immediate response from the city.
ENGINEERING SERVICES. Any professional service as defined in IC 25-31-1-2 and includes ENGINEER and ENGINEERING.
FIRM. Any individual, firm, partnership, corporation, consultants or other legal entity permitted by law to practice the profession of accounting, architecture, engineering or law and provide the services defined in this section.
LEGAL SERVICES. Any professional service involved or associated with the licensed practice of law as defined in the Indiana Rules of Court.
ON-CALL. Those services that are routine in nature, or services that have similar scopes of work that occur in a year that may be preselected through pre-qualification and easily accessed by city.
PRE-QUALIFICATION WITH RATES FIXED. A procurement process in which qualifications are established beforehand resulting in a pre-qualified list of vendors with rates fixed, followed with selection of one of the pre-qualified vendors in a separate process after a project is identified; a process that may be used for repetitive predictable projects based on general types such as legal services and limited engineering services such as surveying, drafting and inspection.
PROFESSIONAL SERVICES. Any and all accounting, architectural, attorney, surveying, engineering, and consulting services that may be procured by the city.
PROJECT. Any capital improvement project, study, plan, survey, or new or existing program activity of the city that requires architectural or engineering services or other professional services.
PROJECT MANAGER. The person designated by the city as its appointed agent for the negotiation and finalization of a particular project and/or contract.
QUALIFICATIONS BASED SELECTION. The process that selects professional services on the basis of qualifications and competence initially and then negotiates price with firms in descending order of their ranking until a price is agreed on or negotiations are terminated.
REQUEST FOR PROPOSAL (RFP). A procurement process entailing obtaining request for proposals from multiple offerors wherein selection is based on a combination of qualifications and price with points assigned for various factors and costs; a process that may be used in general management consulting for a one-time project. RFP can also refer to a step in an overall procurement process.
REQUEST FOR QUALIFICATION (RFQ). A written request for submission of qualifications regarding factors relevant to a specific project.
SOLE SOURCE. A procurement process utilizing non-competitive selection based on qualifications with a negotiated scope and fee or hourly rate used for such processes as emergencies, lobbying, legal services and unique projects.
STATEMENT OF QUALIFICATION. Written responses to the factors requested in the Request for Qualification (RFQ).
SURVEYING SERVICES. Any professional service as defined in IC 32-25-21.5 and includes SURVEYOR and SURVEYING.
(Ord. G-13-12, passed 5-8-12)