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1.1 Incorporation and Corporate Powers
1.2 Certain Powers Enumerated
1.3 Enumerated Powers Not Exclusive
2.1 Corporate Limits
3.1 Creation, Salary and Composition of Mayor and Board of Commissioners
3.2 Mayor and Mayor Pro Tem
3.3 Board of Commissioners Rules
3.5 Meetings of the Board of Commissioners
3.7 Introduction and Passage of Ordinances and Resolutions
4.1 Municipal Elections
4.5 Election of Mayor and Board of Commissioners
5.1 Town Attorney
5.2 Powers and Duties of Town Attorney
6.1 Town Clerk
6.2 Duties of Town Tax Collector
6.3 Duties of Town Accountant
6.4 Duties of Town Treasurer
7.1 Custody of Town Money
7.2 Independent Audit
8.1 Pubic Records
8.2 Personal Interest
8.3 Continuance of Contracts
9.1 Saving Clause
9.2 Repealing Clause
9.3 Effective Date of Charter
AN ACT TO REVISE AND CONSOLIDATE THE CHARTER OF THE TOWN OF FOUR OAKS, NORTH CAROLINA.
The General Assembly of North Carolina do enact:
The inhabitants of the Town of Four Oaks, North Carolina, within the boundaries as established in Section 2.1 of this charter or as hereafter established in the manner provided by law, shall continue to be a body politic and corporate by name the Town of Four Oaks, and under that name shall have perpetual succession; may use a corporate seal; may sue and be sued; may acquire property within or without its boundaries for any municipal purpose, in fee simple or lesser interest or estate, by purchase, gift, devise, lease or condemnation and may sell, lease, hold, manage and control such property as its interests may required; and, except as prohibited by the Constitution of North Carolina or restricted by this charter, the Town of Four Oaks shall have and may exercise all municipal powers, functions, rights, privileges and immunities of every name and nature whatsoever.
The following shall be deemed to be a part of the powers conferred upon the Town of Four Oaks by this Section:
(a) To levy, assess and collect taxes and to borrow money within the limits prescribed by general law; and to levy and collect special assessments for benefits conferred.
(b) To furnish all local public services; to purchase, hire, construct, own, maintain and operate or lease local public utilities; to acquire, by condemnation or otherwise, within or without the corporate limits, property necessary for any such purpose, subject to restrictions imposed by general law for the protection of other communities; and to grant local public utility franchises and regulate the exercise thereof.
(c) To make local public improvements and to acquire, by condemnation, or otherwise, property within or without its corporate limits necessary for such improvements; and also to acquire an excess over that needed for any such improvement, and to sell or lease such excess property with restrictions, in order to protect and preserve the improvement.
(d) To issue and sell bonds on the security of any such excess property, or of any public utility owned by the town, or of the revenue thereof, or of both, including in the case of a public utility, if deemed desirable by the town, a franchise stating the terms upon which, in case of foreclosure, the purchaser may operate such utility.
(e) To organize and administer public libraries.
(f) To adopt and enforce within its limits local police, sanitary and other similar regulations not in conflict with general laws.
Except as otherwise provided in this Act the board of commissioners shall have authority to determine by whom and in what manner that powers granted by this Section shall be exercised.
The enumeration of particular powers by this charter shall not be held or deemed to be exclusive but, in addition to the powers enumerated therein or implied thereby, or appropriate to the exercise of such powers, it is intended that the Town of Four Oaks shall have, and may exercise, all powers which, under the Constitution of North Carolina, it would be competent for this charter specifically to enumerate. All powers of the town, whether expressed or implied, shall be exercised in the manner prescribed by this charter, or, if not prescribed therein, then in the manner provided by ordinance or resolution of the board of commissioners.
The corporate limits of the town shall be as follows:
BEGINNING at a black jack oak a short distance North of paved road and across road from colored church, being the northwest corner, and runs then N. 73 E. 2343 feet to a monument on north side of a small branch; thence S. 28 E. 1431 feet to a monument; then S. 3.15 E. crossing railroad and highway 2021 feet to a monument in edge of Old Smithfield Road; thence S. 25 E. 898 feet to a stake in paved road intersection; then S. 34.30 W. down center of road 396 feet; S. 25 W. 622 feet; S. 37.30 W. 358 feet; S. 48 W 525 feet to road and Juniper Branch intersection; thence up Juniper Branch as follows: N. 42 W. 122 feet; N. 39 W. 100 feet; N. 30.30 W. 100 feet; N. 39.30 W. 154 feet; N. 28.30 W. 312 feet; N. 17.30 W. 350 feet to a stake (pointers); thence leaving said branch N. 60.30 W. 1480 feet to a stake, storm sewer in road; then S. 67 W. 268 feet to a stake in small branch; thence up branch as follows: N. 47 W. 94 feet; N. 44 W. 90 feet; N. 50 W. 165 feet; N. 47 W. 114 feet; N. 63.30 W. 75 feet; N. 67.30 W. 116 feet; N. 72 W. 148.5 feet; N. 40 W. 180 feet; N. 25.30 W. crossing railroad 120 feet; thence N. 68 E. 161 feet to a monument; thence N. 11 E. 2595 feet to the point of beginning, containing 306.5 acres, more or less, according to a survey and map made by C.B. Flughum, Registered Surveyor, in July 1952.
Tracts of land have been annexed to the town by ordinance of the governing body. A current map of the corporate limits is available for public inspection in the office of the Town Clerk/Manager.
Except as otherwise provided in this charter all powers of the town shall be vested in a board of commissioners of five members and a mayor nominated and elected from the town at large in the manner hereinafter provided. The term of office of the mayor and the board of commissioners shall be for four years and until their successors are elected and qualified, and shall begin on the first Monday in December next following their election. If a vacancy occurs in the office of mayor or commissioners, it shall be filled for the remainder of the unexpired term by a majority vote of the remaining members of the board of commissioners. Each member of the board of commissioners shall receive a salary the amount of which shall be prescribed by ordinance. Provided, however that the present mayor and members of the board of commissioners shall continue to receive the same salary until the same is changed as herein outlines. No ordinance fixing or changing the salary of members of the board of commissioners shall become effective during the current term of office of the members of the board of commissioners enacting such ordinance. Members of the board of commissioners shall be qualified electors of the town. A member of the board of commissioners ceasing to possess any of the qualifications specified in this Section, or convicted of a felony while in office, shall immediately forfeit his office.
Meetings of the Board of Commissioners. At seven o'clock on the first Monday in December following a regular municipal election the board of commissioners shall meet at the usual place for holding its meetings and the newly elected members shall assume the duties of office. Thereafter the board of commissioners shall meet at such times as may be prescribed by ordinance or resolution, but not less frequently than once each month. Special meetings shall be called by the clerk upon the written request of the mayor or two members of the board of commissioners. Any such notice shall state the subject to be considered at the special meeting and no other subject shall be there considered.
All meetings of the board of commissioners and of committees thereof shall be open to the public, and the rules of the board of commissioners shall provide that citizens of the town shall have a reasonable opportunity to be heard at any such meetings in regard to any matter considered thereat.
At its first meeting in the month of May following a regular municipal election the board of commissioners shall choose one of its members as vice chairman, who shall act as mayor pro tem. The mayor shall preside at meetings of the board of commissioners and shall exercise such other powers and perform such other duties as are or may be conferred and imposed upon him by the general laws of North Carolina, by this charter and the ordinances of the town. He shall be recognized as the head of the town government for all ceremonial purposes, by the courts for serving civil processes, and by the Governor for purposes of military law. In time of public danger or emergency the mayor shall, if so authorized and directed by vote of the board of commissioners, take command of the police, maintain order and enforce the law. In case of the absence or disability of the mayor, the mayor pro tem shall act as mayor during the continuance of the absence or disability.
The board of commissioners shall be the judge of the election and qualifications of its members and the mayor, and in such cases shall have power to subpoena witnesses and compel the production of all pertinent books, records, and papers but the decision of the board of commissioners in any such case shall be subject to review by the courts. The board of commissioners shall determine its own rules and order of business and keep a journal of its proceedings.
(a) At seven o'clock on the first Monday in December following a regular municipal election the board of commissioners shall meet at the usual place for holding its meetings and the newly elected members shall assume the duties of office. Thereafter the board of commissioners shall meet at such times as may be prescribed by ordinance or resolution, but not less frequently than once each month. Special meetings shall be called by the clerk upon the written request of the mayor or two members of the board of commissioners. Any such notice shall state the subject to be considered at the special meetings and no other subject shall be there considered.
(b) All meetings of the board of commissioners and of committees thereof shall be open to the public, and the rules of the board of commissioners shall provide that citizens of the town shall have a reasonable opportunity to be heard any such meetings in regard to any matter considered thereat.
A majority of the members elected to the board of commissioners shall constitute a quorum to do business, but a less number may adjourn from time to time and compel the attendance of absent members in such manner and under such penalties as may be prescribed by ordinance. The affirmative vote of a majority of the members elected to the board of commissioners shall be necessary to adopt any ordinances, resolutions, order or vote; except that a vote to adjourn, or regarding the attendance of absent members, may be adopted by a majority of the members present. No member shall be excused from voting except on matters involving the consideration of his own official conduct or when his financial interests are involved.
(a) Ordinances and resolutions shall be introduced in the board of commissioners only in written or printed form. All ordinances, except ordinances making appropriations and ordinances codifying or rearranging existing ordinances or enacting a code of ordinances, shall be confined to one subject, and the subject, or subjects of all ordinances shall be clearly expressed in the title. Ordinances making appropriations. The yeas and nays shall be taken upon the passage of all ordinances and resolutions and entered upon the journal of the proceedings of the board of commissioners. The enacting clause of all ordinances shall be: "Be it ordained by the Town of Four Oaks."
(b) When Ordinances and Resolutions Take Effect — Emergency Measures. Ordinances making the annual tax levy, appropriation ordinance, ordinances and resolutions pertaining to local improvements and assessments, ordinances and resolutions providing for or directing any investigation of town affairs, resolutions requesting information from administrative officers or directing administrative action, and emergency measures shall take effect at the time indicated therein. Except as otherwise prescribed in this charter, all other ordinances and resolutions passed by the board of commissioners shall take effect at the time indicated therein, but not less than thirty (30) days from the date of their passage. An emergency measure is an ordinance or resolution to provide for the immediate preservation of the public peace, property, health or safety, in which the emergency claimed is set forth and defined in a preamble thereto. The affirmative vote of at least four members of the board of commissioners shall be required to pass any ordinance or resolution as an emergency measure. No measure making or amending a grant, renewal or extension of a franchise or other special privilege shall ever be passed as an emergency measure. No situation shall be declared an emergency by the board of commissioners except as defined in this Section, and it is the intention of this charter that such definition shall be strictly construed by the courts.
(c) Authentication and Publication of Ordinances and Resolutions. Upon its final passage each ordinance or resolution shall be authenticated by the signature of the mayor and the town clerk and shall be recorded in a book kept for that purpose. Within ten days after final passage, a notice setting forth in brief the substance of each ordinance shall be published or posted at least once in such manner as the board of commissioners may prescribe.
(a) The regular election for the choice of mayor and members of the board of commissioners shall be held on Tuesday following the first Monday in November in odd numbered years. The board of commissioners may by resolution order a special election, fix the time for holding the same, and provide all means for holding such special election.
(b) Regulations of elections. All elections shall be conducted in accordance with the general State laws relating to municipal elections, except as otherwise provided herein.
The full names of candidates nominated for mayor or board of commissioners in accordance with the provisions of this charter, except such as may have withdrawn, died or become ineligible, shall be printed on the official ballots in the alphabetical order of the surnames in rotation without any party designation. There shall be printed as many sets of ballots as there are candidates. Each set of ballots shall begin with the name of a different candidate, the other names being arranged thereafter in regular alphabetical order, commencing with the name next in alphabetical order after the one that standards first on such set of ballots. When the last name is reached in alphabetical order it shall be followed by the name that begins with the first letter represented in the list of names and by the others in regular order.
(a) All members of the board of commissioners shall be elected at-large. Every voter shall be entitled to vote for one candidate for mayor and for as many candidates as there are members to be elected to the board of commissioners. All candidates up to the number to be elected, who received the largest number of votes shall be declared elected.
(b) Appointment of officers and employees. The board of commissioners may appoint a town clerk, a treasurer, a tax collector, an accountant, a town attorney, a chief of police, a fire chief, and such other officers and employees as may be necessary, none of whom need be a resident of the town at the time of appointment: Provided, that the board of commissioners may appoint one person to file any two or more such positions. Such employees or officers shall serve at the pleasure of the board of commissioners, and shall perform such duties as may be prescribed by the board of commissioners. The board of commissioners shall fix all salaries, prescribe bonds and require such oaths as they may deem necessary.
The attorney shall be an attorney at law who shall have practices in the State of North Carolina for at least five years. He shall be the chief legal advisor of and attorney for the town and all departments and officers thereof in matters relating to their official powers and duties.
It shall be his duty, either personally or by such assistants as he may designate, to perform all services incident to the department of law; to attend all meetings of the board of commissioners; to give advice in writing, when so requested; to the board of commissioners or the director any department; to prosecute or defend, as the case may be, all suits or cases to which the town may be a party; to prepare all contracts, bonds and other instruments in writing in which the town is concerned, and to endorse on each his approval of the form and correctness thereof; and to perform such other duties of a legal nature as the board of commissioners may require. In addition to the duties imposed upon the town attorney by this charter or required of him by ordinance or resolution of the board of commissioners he shall perform any duties imposed upon the chief legal officer of municipalities by law.
The board of commissioners shall choose a town clerk. The town clerk shall keep the records of the board of commissioners and perform such other duties as may be required by law or the board of commissioners.
Duties of Town Tax Collector. Tax Collector shall collect all taxes, licenses, fees, and other moneys belonging to the town government, subject to the provisions of this charter and ordinance enacted thereunder, and he shall diligently comply with and enforce the general laws of North Carolina relating to the collection, sale and foreclosure of taxes by municipalities. It shall be the duty of the tax collector do deposit daily in the town depository all money belonging to the town.
The town accountant shall prepare the budget in accordance with the general local government laws of North Carolina relating to the preparation of municipal budgets. He shall have authority and shall be required: To maintain accounting control over the finances of the town government, for which purpose he is empowered to operate a set of general accounts embracing all the financial transactions of the town, and such subsidiary accounts and cost records as may be required by ordinance or by the board of commissioners for purposes of administrative direction and financial control; to prescribe the form of receipts, vouchers, bills, or claims to be filed by all departments and agencies of the town government; to examine and approve all contract, orders and other documents by which the town incurs financial obligations, having ascertained before approval that moneys have been duly appropriated and allotted to meet such obligations and will become available when the obligations have become due and payable; to audit and approve all bills, invoices, pay rolls, and other evidence of claims, demands, or charges against the town government and to determine the regularity, legality, and correctness of such claims, demands, or charges; to make monthly reports on all receipts and expenditures of the town government to the mayor and board of commissioners and to take monthly reports of funds, appropriations, allotments, encumbrances, and authorized payments to the mayor, the board of commissioners and the head of the department or agency directly concerned; to inspect and audit any accounts or records of financial transactions which may be maintained by any department or agency of the town government apart from or subsidiary to the general accounts; and to perform such other duties pertaining to the financial records of the town government as the board of commissioners may require by ordinance.
The treasurer, if any, shall have custody of and shall disburse all moneys belonging to the town government subject to the provisions of this charter and ordinances enacted thereunder; shall have custody of all investments and invested funds of the town or in possession of the town in a fiduciary capacity, and shall keep a record of such investments, and shall have custody of all bonds and certificates of town indebtedness including such bonds and certificates unissued or cancelled, and the receipt and delivery of town bonds and certificates for transfer, registration, or exchanges.
(a) All moneys received by any department or agency of the town for or in connection with the business of the town government shall be paid promptly into the town depository. Such institution shall be designated by the board of commissioners in accordance with such regulations and subject to such requirements as to security for deposits and interest thereon as may be established by ordinance. All interest on moneys belonging to the town shall accrue to the benefit of the town government. All moneys belonging to the town government shall be disbursed on vouchers signed by the mayor and counter-signed by the town clerk.
(b) Issuance of bonds. The town may issue bonds for the purpose and in the manner prescribed by the general laws of North Carolina or the issuance of bonds by municipalities.
(c) Purchase procedure. Before making any purchase or contract for supplies, materials, equipment, or contractual services, opportunity shall be given for completion, under such rules and regulations, and with such exceptions, as the board of commissioners may prescribe by ordinance. All expenditures for supplies, materials, equipment, or contractual services involving more than two thousand five hundred dollars ($2,500.00) shall be made on a written contract, and such contract shall be awarded to the lowest responsible bidder after such public notice and competition as may be prescribed by ordinances.
(d) Contracts for town improvements. Any town improvement costing more than two thousand five hundred dollars ($2,500.00) shall be executed by contract except where such improvement is authorized by the board of commissioners to be executed directly by a town department in conformity with detailed plans, specifications and estimates. All such contracts for more than two thousand five hundred dollars ($2,500.00) shall be awarded to the lowest responsible bidder after such public notice and competition as may be prescribed by ordinance, provided the board of commissioners shall have the power to reject all bids and advertise again. Alterations in any contract may be made when authorized by the board of commissioners.
(e) Contracts extending beyond one year. No contract involving the payment of money out of the appropriations of more than one year (other than renewals of continuing appropriations), shall be made for a period of more than ten years; nor shall any such contract be valid unless made or approved by ordinance. No ordinance providing for such a contract shall be valid unless notice of the intention to pass the same were published in a newspaper of general circulation within the town at least ten days before its passage by the board of commissioners.
As soon as practicable after the close of each fiscal year, an independent audit shall be made of all accounts of the town government by qualified public accountants, selected by the board of commissioners, who have no personal interest directly or indirectly in the financial affairs of the town government or of any of its officers. The results of this audit shall be published immediately upon completion.
All records and accounts of very office and department of the town shall be open to inspection by any citizen or by any representative of the press at all reasonable times and under reasonable regulations established by the board of commissioners, except records and documents the disclosure of which would tend to defeat the lawful purpose which they are intended to accomplish.
Neither the mayor nor any member of the board of commissioners nor any officer or employee of the town shall have a financial interest, direct or indirect, in any contract with the town, or be financially interested, directly or indirectly, in the sale of the town of any land, materials, supplies or service, except on behalf of the town as an officer or employee. Any willful violation of this section shall constitute malfeasance in office, and any officer or employee of the town found guilty thereof shall thereby forfeit his office or position. Any violation of this Section, with the knowledge express or implied of the person or corporation contracting with the town shall render the contract voidable by the board of commissioners.
All contracts entered into by the town, or for its benefit, prior to the taking effect of this charter, shall continue in full force and effect. Public improvements for which legislative steps have been taken under laws or charter provisions existing at the time this charter takes effect may be carried to completion in accordance with the provisions of such existing laws and charter provisions.
If any part of this charter shall be declared invalid by a court of competent jurisdiction, such judgment shall not invalidate the remainder of the charter. The provisions of this charter shall supersede all laws and ordinances not consistent herewith, in so far as the Town of Four Oaks is affected thereby.
That all laws and clauses of laws in conflict with this charter be and the same are hereby repealed.
This Act shall be in full force and effect from and after its ratification, provided that the mayor and board of commissioners in office at the time this charter takes effect shall continue in office until their successors are elected and qualified.
In the General Assembly read three times and ratified, this the 17th day of February, 1953.