A. Records Kept:
1. Each organization licensed to conduct raffles and chances shall keep records of its gross receipts, expenses and net proceeds for each single gathering or occasion at which winning chances are determined. All deductions from gross receipts for each single gathering or occasion shall be documented with receipts or other records indicating the count, a description of the purchased item or service or other reason for the deduction and the recipient. The distribution of net proceeds shall be itemized as to the payee, amount and date of payment.
2. Gross receipts from the operation of raffle programs shall be segregated from other revenues of the organization, including bingo gross receipts if bingo games are also conducted by the same nonprofit organization pursuant to license therefor issued by the department of revenue of the state of Illinois and placed in a separate account. Each organization shall have separate records of its raffles. The person who accounts for gross receipts, expenses and net proceeds from the operation of raffles shall not be the same person who accounts for other revenues of the organization.
B. Reports Required: Each organization licensed to conduct raffles shall report promptly after the conclusion of each raffle to its membership and to the village its gross receipts, expenses and net proceeds from raffles and the distribution of net proceeds itemized as required in this chapter. Such reports shall be filed in writing with the village on the fifteenth day of the month following the conclusion of the individual raffle. Subsequent raffles or requests for raffle licenses may be denied by the village administrator or his designee(s) should the raffle holder fail to file the required report.
C. Preservation Of Records; Open Records: Records required by this chapter shall be preserved for three (3) years, and organizations shall make available their records relating to the operation of raffles for public inspection at reasonable times and places. (Ord. O-30-20, 9-28-2020)