(A) A contract may be awarded for supplies, services, professional services, or construction without formal competitive bidding or other competitive purchasing in accordance with §§ 36.15 through 36.20. Any request by a department head that a procurement be restricted to one potential source shall be accompanied by a letter from the using department signed by the department head stating why no other source will be suitable or acceptable to meet the needs. A contract may be awarded for a property, supply, service, or construction item without competition when the City Administrator and Director of Finance determine in writing that there is only one source for the required property, supply, service, or construction item or that the proposed award to a single source is a permitted, non-competitive procurement as established herein. A sole source purchase may not be made if a reasonable alternative solution exists.
(B) The department head or City Administrator or Finance Director shall negotiate with the single supplier, to the extent practicable, to obtain the most advantageous contract to the city.
(Ord. 12-02, passed 8-27-2002; Am. Ord. 16-04, passed 9-14-04; Am. Ord. 14-17, passed 5-9-17)