(A) Time. The Council shall hold regular meetings on the first and third Tuesday and Thursday of each month at 6:00 p.m. A 9:30 p.m. curfew will be observed on all open session agenda items. The Council shall hold closed session meetings on the first and third Tuesday and Thursday of each month at 5:00 p.m. Any regular meeting may be canceled or rescheduled by a majority vote of the Council provided the vote is taken no later than at the regular meeting immediately preceding the regular meeting to be canceled or rescheduled.
(B) Place. All regular meetings of the Council shall be held in the Council chambers on the second floor of the City Hall. Adjourned or special meetings may be held in a place other than the Council chambers when designated by City Clerk or City Manager.
(C) Agenda. The agenda shall contain a brief, general description of each item of business to be transacted or discussed during the meeting and shall avoid the use of undefined abbreviations or acronym not in common usage and terms whose meaning is not known to the general public. It may refer to explanatory documents, including, but not limited to, correspondence or reports, in the related material.
(D) Notice and agenda requirements; regular meetings. All agenda summaries, bills, ordinances, resolutions, contract documents, communications, reports and other matters to be submitted to the Council for action, consideration, or discussion shall be delivered to the City Clerk not later than the end of business 11 days before a regular Council meeting, or at least 24 hours before a special Council meeting. The City Clerk, in consultation with the City Manager, shall prepare an agenda that conforms to § 30.01(C) to be presented to the Council. In an emergency, supporting documents to an agenda item may be delivered to the City Clerk prior to the meeting. The City Clerk shall furnish the Mayor, each member of the Council, the City Manager, the City Attorney, and media, agenda subscribers and the public with a copy of the agenda on the Wednesday prior to the regular Council meeting. The agenda shall be made public by posting the agenda on the public bulletin board outside City Hall and on the city’s website.
(E) Supplemental agenda and related materials requirements. Notwithstanding the notice provisions of § 30.01(D), a body may amend or supplement a posted agenda or agenda-related materials no later than 72 hours before a regular meeting.
(F) Public hearings. The City Clerk with the concurrence of the City Manager is authorized to schedule, advertise, and place on the agenda all public hearings required by law.
(‘63 Code, § 2-2.01) (Ord. 2834, passed 4-19-60; Am. Ord. 89-C.S., passed 3-10-67; Am. Ord. 252-C.S., passed 7-4-75; Am. Ord. 370-C.S., passed 8-3-82; Am. Ord. 457-C.S., passed 1-6-87; Am. Ord. 471-C.S., passed 5-19-88; Am. Ord. 498-C.S., passed 8-10-89; Am. Ord. 507-C.S., passed 2-1-90; Am. Ord. 629-C.S., passed 3-2-99; Am. Ord. 741-C.S., passed 5-19-09; Am. Ord. 856-C.S., passed 5-16-17)