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(A) Short title. This section shall be known as the “Ordinance Establishing the Elwood International Port Authority.”
(B) Declaration. The Village of Elwood Board of Trustees hereby establishes the Elwood International Port Authority which shall be an agency of and funded by the Village of Elwood.
(C) Definitions. For the purposes of this section, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
BOARD OF DIRECTORS. The Board of Directors of the Elwood International Port Authority.
BOARD OF TRUSTEES. The Board of Trustees for the Village of Elwood, Illinois.
CHAIRPERSON. The chairperson of the Elwood International Port Authority.
COMMERCIAL VEHICLE. Any vehicle as defined by ILCS Ch. 625, Act 5, § 1-111.8.
COUNTY. Will County, Illinois.
FISCAL YEAR. The fiscal year of the Elwood International Port Authority, which shall begin on May 1 of each year and end on the following April 30.
INTERNATIONAL PORT AUTHORITY. Created by this section pursuant to the Village of Elwood’s home rule powers. INTERNATIONAL PORT AUTHORITY shall be used interchangeably with “Elwood International Port Authority” and with the “Village of Elwood” or the “village.”
MEMBER. A member of the Board of Directors.
ORDINANCE. This section creating the Elwood International Port Authority.
PERSON. Any individual, corporation, limited liability corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity.
REAL PROPERTY. All land and the buildings thereon, all things permanently attached to land or to the buildings thereon, and any interest existing in, issuing out of, or dependent upon land or the buildings thereon.
ROADWAY INFRASTRUCTURE. Any of the following publically owned access roads, roadways, bridges, and rights-of-way and improvements necessary and convenient thereto, including drainage structures, lighting, signage, and systems or structures necessary for the collection and enforcement of commercial vehicle user fees within the territorial limits of the Village of Elwood. ROADWAY INFRASTRUCTURE does not include any public right-of-way, roadway, highway, drainage structure, lighting or signage and improvements under the jurisdiction of the Illinois Department of Transportation.
STATE. The State of Illinois.
VILLAGE. The Village of Elwood, Illinois, a home rule unit.
(D) Purpose.
(1) The purpose of this section is to create the Elwood International Port Authority that will use available resources to exclusively promote and manage industrial, commercial and transportation activities, including the development, financing, and operation of roadway infrastructure and facilities and enhance public health, safety and welfare in the village.
(2) The Elwood International Port Authority will route traffic on these roadways to minimize impacts on residential neighborhoods and passenger vehicle traffic; promote the efficient movement of freight and the international transfer of freight between rail and truck; and address environmental concerns related to traffic congestion and concerns for Abraham Lincoln National Cemetery and Midewin National Tall Grass Prairie.
(3) The Elwood International Port Authority is an advisory body, and all decisions of the International Port Authority are subject to final approval by the Village Board.
(E) Creation and legal status of the International Port Authority.
(1) The Board of Trustees hereby establishes the Elwood International Port Authority which shall be an agency of and funded by the Village of Elwood.
(2) All facilities, equipment and supplies within the Elwood International Port Authority shall be governed by a Board of Directors as provided herein.
(3) The Elwood International Port Authority does not have supervisory authority over staff and personnel of the Village of Elwood.
(4) The Elwood International Port Authority does not have any direct supervision over the Water and Wastewater Treatment Plant or any other operations of the Village of Elwood.
(5) The Board of Directors shall be funded by the Village of Elwood.
(6) The territorial jurisdiction of the Elwood International Port Authority comprises Deer Run Industrial Park and CIC East and any publicly owned roadway infrastructure therein. The legal description of the areas over which the International Port Authority has jurisdiction is attached to Ord. 1016 as Appendix A.
(F) Principal office. The principal office of the International Port Authority shall be at Elwood Village Hall.
(G) Title to the International Port Authority assets. The Village of Elwood shall hold title to all roadway infrastructure and real property controlled by the Elwood International Port Authority.
(H) Tax exempt status. The village declares that the activities of the Elwood International Port Authority are governmental functions carried out by an instrumentality or political subdivision of the state as described in Section 115 of Title 26 of the United States Internal Revenue Code, or any corresponding provisions of any future tax code. The village also intends the activities of the Elwood International Port Authority to be governmental functions carried out by a political subdivision of this state, exempt to the extent provided under Illinois law from taxation by this state, including, but not limited to, ad valorem property tax exemption pursuant to the Property Tax Code, ILCS Ch. 35, Act 200, §§ 1-1 et seq.
(I) Compliance with law.
(1) The International Port Authority shall comply with all applicable federal and state laws, rules, regulations and orders.
(2) All law enforcement officers of the state have the same powers and jurisdiction within the boundaries of the International Port Authority’s territory as they have in their respective areas of jurisdiction.
(3) Law enforcement officers have access to the International Port Authority’s territory at any time for the purpose of exercising the law enforcement officers’ powers and jurisdiction.
(4) The Village of Elwood Chief of Police will ensure that all law enforcement within the territorial jurisdiction of the International Port Authority is subject to state statute and local ordinances and control.
(J) Board of Directors. The International Port Authority shall be governed by a Board of Directors that shall be appointed by the President of the Village of Elwood, subject to the approval of the Board of Trustees within 60 days of the adoption of this section. The Board of Directors shall consist of seven members.
(K) Appointment of members.
(1) The President of the Village of Elwood shall not appoint any person who has been convicted of a felony as a member of the Board of Directors. The President shall appoint new members to fill any vacancy within 60 days.
(2) The Board of Directors shall consist of the following:
(a) The President of the Village of Elwood;
(b) Three Village Trustees;
(c) A representative of the BNSF Railroad;
(d) Two representatives from businesses located within the jurisdiction of the International Port Authority.
(3) The Elwood Village Clerk shall serve as the International Port Authority Secretary, but shall be ineligible to vote.
(L) Term of office. Except as otherwise provided in this section, the members of the Board of Directors appointed under division (K) above shall be appointed for a term of three years. Each member, whether an initial member or subsequent member appointed shall serve until a successor is appointed. Any member who is appointed to fill a vacancy shall serve until the expiration of his or her predecessor’s term.
(M) Chairperson/members of the Board of Directors.
(1) The Village President will act as the Chairperson of the Board of Directors.
(2) The Chairperson shall preside at meetings of the Board of Directors, and is entitled to vote on all matters before the Board of Directors.
(N) Removal. A member may be removed by the President of the Village of Elwood prior to the expiration of the member’s term of appointment. The President shall provide written notice to that member, the Director and the Board of Trustees of the removal of that member from the Board of Directors.
(O) Meetings. The Board of Directors shall conduct its first meeting no later than 60 days after the appointment of the Board of Directors. The place, date, and time of the International Port Authority meetings shall be determined at the discretion of the Board of Directors. All meetings of the Board of Directors shall comply with the Illinois Open Meetings Act, ILCS Ch. 5, Act 120, §§ 1 et seq. All meetings will be held at the Elwood Village Hall.
(P) Bylaws, and policies and procedures. The Board of Directors shall adopt bylaws, procedures and policies consistent with the provisions of this section within 90 days from the first meeting of the Board of Directors.
(Q) Quorum and voting. A quorum shall be necessary for the transaction of any business by the Board of Directors. A majority of the Members of the Board of Directors shall constitute a quorum. The Board of Directors shall act by a majority vote of the members at a meeting at which a quorum is present. Presence for both quorum and voting shall be articulated by the Board of Directors in its bylaws or procedures in a manner consistent with the Open Meetings Act, ILCS Ch. 5, Act 120, §§ 1 et seq. A super majority shall be required to assess any fees, taxes or charges. Final approval of any action of the Elwood International Port Authority is required by Village Board.
(R) Open Meetings Act requirements. The Board of Directors shall comply with Open Meetings Act requirements including ensuring that:
(1) Minutes of all meetings of the Board of Directors and its committees shall be made and maintained as required;
(2) Annual audited financial statements shall be made and maintained as required;
(3) Notice of Board of Directors meetings shall be published at least 48 hours in advance.
(S) Board of Directors powers. The Board of Directors shall do all of the following consistent with Illinois law:
(1) Adopt, amend and/or repeal rules and policies and procedures governing the Board of Directors and its actions and meetings, and adopt, amend and/or repeal policies and procedures to implement day-to-day operation of the International Port Authority;
(2) Adopt or amend the International Port Authority’s budget to submit annually to the Village Board of Trustees for approval and adoption;
(3) Adopt, amend and/or repeal policies and procedures for contracting and procurement consistent with village policy.
(T) Fiduciary duty. The Members of the Board of Directors are under a fiduciary duty to conduct the activities and affairs of the International Port Authority in the best interests of the residents of the village. The members of the Board of Directors shall discharge their duties in good faith, with the care an ordinarily prudent person in a like position would exercise under similar circumstances.
(U) Compensation. Members of the Board of Directors shall serve without compensation. The International Port Authority may reimburse members of the Board of Directors for actual and necessary expenses incurred in the discharge of their official duties in an amount not to exceed $2,500 annually.
(V) Indemnification.
(1) The village shall defend and indemnify the International Port Authority and the members of the Board of Directors with respect to all claims or judgments arising out of their activities as members with respect to all negligence claims, and claims or judgments arising out of International Port Authority activities performed on behalf of the village. Decisions to settle indemnified claims shall be made by the village and shall not require the consent of the indemnified member. If a member declines representation by the village and/or its attorneys, the village shall have no obligation to defend or indemnify the member.
(2) The village shall not be obligated to indemnify the International Port Authority or member for:
(a) Punitive damages or liability arising out of conduct which is based upon willful or wanton conduct;
(b) Conduct which is outside of the scope of the International Port Authority’s granted powers;
(c) Any settlement or judgment in which the village did not participate;
(d) The defense of any criminal or disciplinary proceeding.
(W) General powers.
(1) The village, to the full extent of its constitutional and statutory authority, confers upon the International Port Authority the authority to do all things necessary or convenient to implement the purposes, objectives, and provisions of this section including, but not limited to, the following:
(a) To adopt, amend, and repeal bylaws for the regulation of its affairs and the conduct of its business;
(b) To adopt all needful resolutions, by-laws, rules, and regulations for the conduct of its business and affairs;
(c) To apply for and accept grants, loans, or appropriations for any governmental agency to be used for the stated purpose of the International Port Authority;
(d) To use any real property or roadway infrastructure or fixtures or any interest therein or to rent, license or lease such real property or roadway infrastructure to or from others or make contracts with respect to the use thereof, or to sell, lease, exchange, transfer, assign, pledge, or otherwise dispose of or grant options for any such real property or roadway infrastructure in any manner as it deems to be in the best interests of the International Port Authority and the public purpose thereof subject to approval by the Village Board of Trustees;
(e) To do all other things necessary or convenient to achieve the objectives and purposes of the International Port Authority or other laws that relate to the purposes and responsibilities of the International Port Authority.
(2) The International Port Authority is hereby prohibited from performing the following actions: collecting tolls for the use of roadway infrastructure located within the jurisdiction of the International Port Authority.
(X) No waiver of governmental immunity. No provision of this section is intended, nor shall it be construed, as a waiver by the village of any governmental immunity provided under any applicable law.
(Ord. 1016, passed 9-18-2013)
(A) Former Park and Recreation Committee. The Park and Recreation Committee previously established is hereby dissolved.
(B) Committee reconstituted. A Park and Recreation Committee (“Committee”) is hereby reconstituted to advise the village with respect to matters concerning maintaining and operating a park and recreation system in any public park of the municipality or in any land or building dedicated or set apart by the municipality for the use as a playground or recreation center. At all times, the Committee shall act as an advisory body for the corporate authorities, without the authority to independently make, adopt or change the policies of the village.
(C) Membership.
(1) Residency requirements. All members of the Committee shall reside within the village or within territory contiguous to the village, but not more than one and one-half miles beyond the corporate limits and not included within any other municipality.
(2) Number. The Committee shall consist of five members unless otherwise modified by the corporate authorities.
(3) Appointment. Except as otherwise provided herein, the members of the Committee shall be appointed by the Village President with the advice and consent of the Board of Trustees.
(4) Term.
(a) Except as otherwise provided herein, the terms for members of the Committee shall be for four years; however, the initial appointments shall be for the terms set forth below:
1. One member shall serve a two-year term;
2. Two members shall serve a three-year term;
3. Two members shall serve a four-year term.
(b) All members shall serve until their successors are appointed and have qualified.
(5) Resignation. A member of the Committee may resign at any time by giving written notice to the member(s) and corporate authorities. The resignation of the member shall take effect upon receipt of notice thereof or at a later time as shall be specified in the notice; and, unless otherwise specified therein, the acceptance of the resignation shall not be necessary to make it effective.
(6) Removal of members. The Village President may remove any member of the Committee, with the advice and consent of the Village Board of Trustees whenever the best interests of the village shall be served thereby.
(7) Vacancies. A member appointed to fill a vacancy shall be appointed for the unexpired term of his or her predecessor in office and shall hold office until the expiration of the term or until a successor shall be appointed and shall qualify until his or her earlier death, resignation or removal.
(D) Committee powers.
(1) The Committee is authorized to recommend to and advise the President and Board of Trustees with respect to establishing, conducting and maintaining the park and recreation system.
(2) The Committee is specifically authorized to establish subcommittees to assist the Committee.
(3) The Committee is authorized to recommend recreational programs for the disabled, including both mentally and physically disabled and to make recommendations for transporting the disabled to and from the programs.
(E) Finances, assets and facilities. The corporate authorities shall retain the sole authority for all decisions including but not limited to:
(1) The authority to establish and appropriate charges and to implement collection of the reasonable fees, if any for the use of the park and recreation system; the right or ability to acquire or lease playground or recreation centers; and all rights to appropriate funds to acquire, equip, maintain and conduct a playground or recreation center.
(2) The authority to accept any grant or legacy of real estate, any gift or legacy of money or other personal property or donation, the principal and income of which is to be applied for either temporary or permanent use for park or recreation purposes shall be reserved to the corporate authorities.
(3) The authority and duty to charge and collect fees for participating in park and recreation programs. The fees charged, including but not limited to the costs associated with transportation and supervision furnished to the handicapped, to non-residents of the village may not be the same or less than those charged to village residents.
(4) Money received for recreation purposes, unless otherwise provided by the terms of a grant, legacy, gift or donation, shall be deposited with the Municipal Treasurer under the general use municipal treasury. The withdrawal and expenditure of any sums for recreational facilities and programs and the acceptance of any grant, legacy, gift or donation of real estate, money or other personal property shall be the sole province of the corporate authorities.
(F) Adoption of rules of governance. As a public body, the Committee and any sub- committee shall comply with the Open Meetings Act (ILCS Ch. 5, Act 120, § 2.06) and any other applicable statutory requirement. The Committee may adopt other rules of governance within the authority granted herein, provided that approval is first obtained from the corporate authorities.
(G) Compensation. Each member of the Committee shall be paid an amount not to exceed $600 per year at the rate of $50 for each Regular or Special meeting which the member attends.
(Ord. 908, passed 4-16-2008; Am. Ord. 1074, passed 7-5-2017)
(A) Incorporation. The recitals in the ordinance codified herein are incorporated herein and made a part hereof.
(B) Business and Economic Development Commission reconstituted. A Business and Economic Development Commission (“Development Commission”) is hereby reconstituted to encourage industrial development, commercial business, retail and other supporting services which will provide job opportunities, broaden the tax base, stimulate the local economy and ultimately improve the quality of life within the village. At all times, the Development Commission shall act as an advisory body for the corporate authorities, without the authority to independently make, adopt or change the policies of the village.
(C) Membership.
(1) Residency requirements. All members of the Development Commission shall reside within the village or within territory contiguous to the village, but not more than one and one-half miles beyond the corporate limits and not included within any other municipality.
(2) Number. The Development Commission shall consist of seven members unless otherwise modified by the corporate authorities.
(3) Membership qualifications.
(a) All members to serve on the Development Commission shall possess the following qualifications:
1. Be an employee, officer, manager or owner of a business which has one or more business locations within the corporate limits of the village; or
2. Conduct a substantial amount of business in the village or otherwise have a significant economic interest therein.
(b) A member shall have experience or expertise in one or more of the following concentrated areas:
1. Commercial or industrial real estate development;
2. Real estate brokerage;
3. Financial institutions;
4. Manufacturing or industrial activity;
5. Retail sales;
6. Large business (greater than 20 employees) within the village;
7. Small business (20 employees or less) within the village;
8. Business development; or
9. Experience in legal or other aspects of business operations, expansion, retention or attraction such as involvement in economic incentives, business districts or other public/private business agreements.
(4) Appointment. Except as otherwise provided herein, the members of the Development Commission shall be subject to the appointment by the Village President with the advice and consent of the Board of Trustees and shall serve without compensation.
(5) Term. Except as otherwise provided herein, terms for members of the Development Commission are hereby established in the following manner, or until their successors are appointed and have qualified:
(a) Two members shall serve a two-year term;
(b) Two members shall serve a three-year term;
(c) Two members shall serve a four-year term; and
(d) One member, who shall serve as the Chairperson, shall serve a five-year term.
(6) Resignation. A member of the Development Commission may resign at any time by giving written notice to the member(s) and corporate authorities. The resignation of the member shall take effect upon receipt of notice thereof or at such later time as shall be specified in the notice; and, unless otherwise specified therein, the acceptance of the resignation shall not be necessary to make it effective.
(7) Removal of members. The Village President may remove any member of the Development Commission, with the advice and consent of the Village Board of Trustees whenever the best interest of the village shall be served thereby.
(8) Vacancies. A member appointed to fill a vacancy shall be appointed for the unexpired term of his or her predecessor in office and shall hold office until the expiration of the term and until a successor shall be appointed and shall qualify until his or her earlier death, resignation or removal.
(D) Powers and duties of Development Commission.
(1) The duty of the Development Commission shall be to foster and facilitate desirable economic growth within the village, in pursuit of the policy goals and objectives established by the corporate authorities. An official plan shall be adopted by the Development Commission which designates the goals and objectives of the village in terms of business and economic growth; and economic restructuring and development within the community’s commercial, industrial and residential/office zoning districts as described therein.
(2) The Development Commission is further empowered to review, advise and make recommendations to the corporate authorities regarding any or all economic development projects (proposed or actual) undertaken in the commercial, industrial and residential/office zoning districts.
(3) The Development Commission shall function in an advisory capacity to the corporate authorities with respect to such matters herein set forth below and as otherwise determined by the corporate authorities from time to time:
(a) To prepare, develop and recommend to the Village Board a long-term strategic plan, including such amendments as may from time to time be appropriate;
(b) To prepare, review and evaluate proposals concerning the location of new businesses within the village, and to encourage the retention and expansion of existing businesses;
(c) To prepare, review and develop marketing strategies, promotional brochures and other materials to advertise or otherwise promote the village as a desirable community to locate, retain and expand a business;
(d) To review, evaluate and make recommendations to the Village Board concerning the funding and promotion of projects which encourage the location, retention and expansion of businesses within the village;
(e) To identify and evaluate business development or redevelopment opportunities within the village, including identifying parcels where development or redevelopment will benefit local economic conditions;
(f) To review and prepare appropriate reports regarding the demographic and economic aspects of the village and their impact upon the location, retention and expansion of businesses within the village;
(g) To identify other economic development needs of the community as may arise from time to time, relative to the retention, location and expansion of businesses within the village;
(h) To investigate and evaluate economic incentive applications regarding the attraction, retention and expansion of business in the village at the request of the corporate authorities and make recommendations relating to the applications in an advisory capacity;
(i) To provide input and assistance in the development of strategic plans for business areas and commercial area of the village such as downtown Elwood or any other commercial or business districts as determined by the corporate authorities;
(j) Preparation of an implementation strategy to address parking needs within the commercial, industrial and residential/office zoning districts;
(k) To coordinate with other municipal and county organizations as appropriate, to achieve the goals and objectives set forth herein;
(l) To recommend reasonable rules and regulations governing the functions of the Development Commission, consistent with this section, approved by laws and otherwise consistent with the powers and duties set forth herein; and
(m) To perform such additional functions and activities, as appropriate and convenient to achieve the purposes, goals and objectives of the Development Commission.
(E) Limitation of authority. Notwithstanding anything to the contrary contained herein, the Development Commission shall not review or make any recommendations before the corporate authorities which pertain to any matter that rests within the exclusive powers or decision making authority vested in the Village Plan Commission.
(F) Adoption of rules of governance.
(1) As a public body, the Development Commission shall comply with the Open Meetings Act (ILCS Ch. 5, Act 120, § 2.06) and any other applicable statutory requirement.
(2) The Development Commission may adopt other rules of governance within the authority granted herein, provided that approval is first obtained from the corporate authorities.
(Ord. 907, passed 4-16-2008)
(A) Incorporation. The preambles to the ordinance codified herein be and the same are hereby incorporated herein by this reference as if set out in full at this place.
(B) Commission reconstituted. A Plan Commission (“Commission”) is hereby reconstituted pursuant to ILCS Ch. 65, Act 5, §§ 11-12-1 et seq. At all times, the Commission shall act as an advisory body for the corporate authorities, without the authority to independently make, adopt or change the policies of the village.
(C) Membership.
(1) Residency requirements. All members of the Commission shall reside within the village or within territory contiguous to the village, but not more than one and one-half miles beyond the corporate limits and not included within any other municipality.
(2) Number. The Commission shall consist of seven members unless otherwise modified by the corporate authorities.
(3) Appointment. Except as otherwise provided herein, the members of the Commission shall be subject to the appointment by the Village President with the advice and consent of the Board of Trustees.
(4) Term. Except as otherwise provided herein, the terms for members of the Commission are hereby established in the following manner, or until their successors are appointed and have qualified:
(a) Two members shall serve a two-year term;
(b) Two members shall serve a three-year term;
(c) Two members shall serve a four-year term; and
(d) One member, who shall serve as the Chairperson, shall serve a five-year term.
(5) Resignation. A member of the Commission may resign at any time by giving written notice to the member(s) and corporate authorities. The resignation of the member shall take effect upon receipt of notice thereof or at such later time as shall be specified in the notice; and, unless otherwise specified therein, the acceptance of the resignation shall not be necessary to make it effective.
(6) Removal of members. The Village President may remove any member of the Commission, with the advice and consent of the Village Board of Trustees whenever the best interests of the village shall be served thereby.
(7) Vacancies. A member appointed to fill a vacancy shall be appointed for the unexpired term of his or her predecessor in office and shall hold office until the expiration of the term or until a successor shall be appointed and shall qualify until his or her earlier death, resignation or removal.
(D) Commission powers. The powers and duties of the Plan Commission shall include the following:
(1) Prepare and recommend to the Village Board a comprehensive plan for the present and future development of the village;
(2) Recommend to the Village Board ordinances to implement the comprehensive plan;
(3) Recommend to the Village Board from time to time changes in the official comprehensive plan;
(4) Prepare and recommend to the Village Board from time to time plans for specific improvements in accord with the official comprehensive plan;
(5) Give aid to the village officials charged with the direction of projects for improvements embraced within the comprehensive plan, to further the making of these projects, and generally, to promote the realization of the official comprehensive plan;
(6) Recommend reasonable requirements governing the location, width, course and surfacing of public streets and highways, alleys, ways for public service facilities, curbs, gutters, sidewalks, street lights, parks, playgrounds, school grounds, size of lots to be used for residential purposes, storm water drainage, water supply and distribution, sanitary sewers and sewage collection and treatment;
(7) Hold hearings on petitions for reclassification of zoning districts and for amendments to the zoning ordinance and to make recommendations on the petitions and amendments to the Village Board;
(8) Make recommendations to the Village Board for the subdivision and site plans for development and make recommendations to the Village Board on the plans and site plans;
(9) Review all annexation and disconnection proposals and submit recommendations to the Village Board with the proposals and recommend a zoning classification for the land upon annexation;
(10) Hear, consider and make recommendations to the Village Board on applications and petitions for all special use permits and variances;
(11) Hear, consider and make recommendations to the Village Board on revocation of special use permits, variances and planned unit developments; and
(12) Review all reclassifications of zoning districts, special use permits, variances and plats of subdivisions within the village’s one and one-half mile jurisdictional boundaries as required by the Will County Land Use Department.
(E) Adoption of rules of governance. As a public body, the Plan Commission shall comply with the Open Meetings Act (ILCS Ch. 5, Act 120, § 2.06) and any other applicable statutory requirement. The Plan Commission may adopt other rules of governance within the authority granted herein, provided that approval is first obtained from the corporate authorities.
(Ord. 906, passed 4-16-2008)
(A) Incorporation. The preambles to the ordinance codified herein be and the same are hereby incorporated herein by this reference as if set out in full at this place.
(B) Committee established. A Finance Committee (“Committee”) is hereby established to conduct detailed investigations and evaluations of all financial considerations for the village. The Finance Committee shall provide information and its recommendations to the corporate authorities regarding all pertinent financial matters to ensure that a Board member has the opportunity to review, comprehend all financial material presented to the entire Village Board prior to any Board review or action and to make informed decisions. At all times, the Committee shall act as an advisory body for the corporate authorities, without the authority to independently make, adopt or change the policies of the village.
(C) Membership.
(1) Number. The Committee shall consist of the Mayor and two trustees.
(2) Appointment. Except as otherwise provided herein, the members of the Committee shall be subject to the appointment by the Village President with the advice and consent of the Board of Trustees and shall serve without compensation.
(3) Term.
(a) The mayor shall serve for his/her term of office.
(b) The trustee members shall serve two-year terms but not exceeding their term of office of the Mayor’s term of office.
(4) Resignation. A member of the Committee may resign at any time by giving written notice to the member(s) and corporate authorities. The resignation of the member shall take effect upon receipt of notice thereof or at such later time as shall be specified in the notice; and, unless otherwise specified therein, the acceptance of the resignation shall not be necessary to make it effective.
(5) Removal of members. The Village President may remove any member of the Committee, with the advice and consent of the Village Board of Trustees whenever the best interest of the village shall be served thereby.
(6) Vacancies. A member appointed to fill a vacancy shall be appointed for the unexpired term of his or her predecessor in office and shall hold office until the expiration of the term or until a successor shall be appointed and shall qualify until his or her earlier death, resignation or removal.
(D) Committee powers. The Finance Committee shall be responsible to review any financial matter brought before it, including but not limited to the following:
(1) Monthly financial reports;
(2) Bills to be paid;
(3) Proposed budget;
(4) Audit;
(5) Debt issues;
(6) Capital construction and improvements;
(7) Construction change order requests;
(8) Financial analysis;
(9) Property tax levy issues; and
(10) Any other item as directed or requested by the corporate authorities.
(E) Adoption of rules of governance. As a public body, the Finance Committee shall comply with the Open Meetings Act (ILCS Ch. 5, Act 120, § 2.06) and any other applicable statutory requirement. The Finance Committee may adopt other rules of governance within the authority granted herein, provided that approval is first obtained from the corporate authorities.
(Ord. 909, passed 4-16-2008; Am. Ord. 1108, passed 2-6-2019)