(a) Clerk's Journal. The Clerk's Journal shall be the general record of the proceedings of the Council. The Clerk's Journal shall reflect the general subject matter of all regular, special and emergency meetings and the reasons the Council adjourns into executive sessions. The Clerk shall keep a full record of the proceedings of Council, with a general index of such proceedings, entering each motion with the name of the member making it, in the Journal. The vote shall be by a roll call vote and the Clerk shall record the yeses and noes on each motion in the Journal.
(b) Signing of the Record. Immediately upon the opening of each regular meeting of Council, the record of the proceedings of the previous meeting, as kept in the Clerk's Journal, if correct, shall be approved by Council. When Council is not in session, the Clerk's Journal shall be kept in the office of the Clerk, open at all proper times to public inspection. The record of proceedings, as kept in the Clerk's Journal, shall be certified by the Mayor and the Clerk.
(c) Minutes.
(1) All meetings of the Council will be recorded on audio tapes. The audio tapes will be the official minutes for all meetings. The Clerk's Journal will reflect only the general subject matter of all regular, special and emergency meetings and the reasons the Council adjourns into executive sessions. Only the Clerk or Deputy Clerk shall operate the audio tape recorder.
(2) Whenever Council is in session, the tape recorder shall remain on to provide a record of the proceedings. The tape recorder shall only be shut off after Council adjourns into executive session; Council is in recess; or after Council has adjourned the meeting. No discussions, deliberations, or action on official public business shall take place unless the tape recorder is on to provide a record of the proceedings.
(3) The minutes or all regular, special and emergency meetings shall be maintained and filed by date; shall be numbered sequentially according to date; and shall be open to public inspection. Requests for copies of the minutes shall be in accordance with Chapter 104
.
(Ord. 03-16. Passed 11-17-03.)