(A) Any person may visit or telephone the office of the Clerk or Manager during that office's regular office hours to determine, based on information available at that office: the time and place of regular meetings; the time, place and purposes of any then known special meetings; and whether the available agenda of any such future meeting states that any specific type of public business, identified by such person, is to be discussed at such meeting.
(B) Any notification provided herein to be given by the Clerk or Manager may be given by any person acting in behalf of or under the authority of the Clerk or Manager.
(C) A reasonable attempt at notification shall constitute notification in compliance with this chapter.
(D) At the commencement of each meeting, the Clerk, the Manager, or a member of the municipal body shall submit a certificate of the Clerk or the Manager as to compliance with this chapter as to notice and notification. Such a certificate shall be conclusive evidence as to the facts set forth therein upon which all persons can rely that this chapter has been compiled with.
(E) The Clerk shall maintain a record of the date and manner, and time if pertinent under this chapter, of all actions taken with regard to notices and notifications under §§ 34.04, 34.05 and 34.06 of this chapter, and shall retain copies of proofs of publication of any notifications or notices published thereunder.
(F) To better insure compliance with these rules as to notice and notification, it shall be the responsibility of the chairman or secretary of a municipal body other than Council, or the person or persons calling the meetings, to timely advise the Clerk of future meetings, and the subject matters to be discussed thereat, including an agenda of such meeting, of such municipal body.
(Ord. 10-76, passed 1-19-76)
(G) To provide the widest possible dissemination of agendas, the chairman, secretary or person calling the meetings shall be instructed to establish rules regarding requirements for submitting matters for discussion to the various bodies at a sufficient time preceding each meeting to permit preparation of an agenda and submission of the agenda to the Clerk or Manager at a time that they require to enable at least one local newspaper of general circulation to publish the agenda at least 24 hours before the scheduled meeting, if the newspaper is willing to do so as a public service, at no cost to the municipality. Council hereby authorizes the Manager to make, and change, if required in the future, rules regarding submission to Council that will meet with these objectives. Emergency measures are exempt.
(Ord. 14-76, passed 3-1-76)
('80 Code, § 105.07)