A. Book Maintained: It is unlawful for any person licensed by this chapter to fail to keep upon the licensed premises a substantial and well bound book in which he shall enter in the English language at the time of receiving any goods, including those on consignment and including coins and currency, which coins and currency are obtained at a price other than face value:
1. An accurate account and description of each item received, including, but not limited to, all names, numbers and other identifying marks, and including all indications of ownership thereon;
2. The amount of money paid or value of property traded;
3. The date, both day and hour, of receiving said items;
4. The name, address and description of the person making the transaction;
5. A numerical identifier obtained from identification containing a photograph of the person making the transaction. The person presenting the identification must be the same person whose photograph appears upon the identification;
6. The date of sale, disposal or scrapping of the item shall be added when the item is sold, scrapped or otherwise disposed of.
B. Additional Information: The description required by subsections A1 and A2 of this section shall include such further information or description or identification marks as may be required by the police department in bulletins given to licensees from time to time.
C. Cross Reference Record: Each licensee shall also keep a separate record which shall be sent to the police department and which shall be cross referenced to the book referred to in subsection A of this section, and which shall contain, in addition to the requirements of said subsection:
1. A certificate, accompanied by the signature of the person delivering said item(s) that he/she has the legal right to pawn or sell said item(s);
2. A legible fingerprint of the person making the transaction, preferably the right thumbprint;
3. A legible signature of the person receiving the item at time of transaction of each item.
D. Defacing Prohibited; Availability: No entries on any record shall be erased, obliterated or defaced, and the receiving licensee shall keep the record available during business hours for inspection by any city police officer.
E. Term Before Disposal: It is unlawful for any person to dispose of or alter any items received for a period of thirty (30) days from the date of receiving such items, except to return to the person originally pawning the item. Such items shall be available for inspection by any city police officer during reasonable business hours while in licensee's possession or control.
F. Evidence: If requested to do so by a peace officer of the city police department, any item delivered to the licensed business must be retained and held, until released by the police department or placed in the custody of a police agency to be held as evidence.
G. Term Of Maintaining Records: The records required to be maintained by this chapter shall be maintained by the business for a period of two (2) years from the date of transaction. (Ord. 280, 7-7-1998; amd. Ord. 364, 3-21-2000)