A. Whenever City personal property is no longer needed by the department possessing the property, the department director having control of such property shall notify the City Manager or designee. The City Manager or designee shall notify other City departments of the availability of such property. If requested, the City Manager or designee shall supervise the transfer of such property to the department requesting the property.
B. If City personal property becomes surplus, unused, obsolete, unsuitable for public use, or otherwise no longer needed, the property shall be disposed of in accordance with this section.
1. City personal property that is included in the fixed asset register (with an original value greater than $5,000.00), shall not be disposed of, or sold through public auction, until such property is declared surplus by the City Council pursuant to its administrative authority. Once this property is declared surplus by the City Council, it may be sold to the highest bidder by the Purchasing Agent through an approved public auction service provider.
2. City personal property that was not originally included in the fixed asset register, and/or is reasonably expected to raise less than two thousand five hundred dollars ($2,500.00) through public auction, may be sold to the highest bidder by the Purchasing Agent through an approved public auction service provider.
3. The City Manager or his designee shall be responsible for conducting public auctions for City personal property that was not originally included in the fixed asset register, and/or is reasonably expected to raise more than two thousand five hundred dollars ($2,500.00) through public auction. The City Manager shall have the right to reject any bids or offers for City personal property when he deems it to be in the best interest of the City.
4. If a surplus item remains unsold after reasonable attempts to sell it through public auction, the City Manager may sell the surplus item to any person for such price as the City Manager deems appropriate, or may dispose of the item at his discretion.
C. City personal property or items that are fully consumed in their use for official City business shall be disposed of in any reasonable manner approved by the Purchasing Agent.
D. Monetary proceeds from the sale or other disposition of items pursuant to this section shall be credited to the fund sundry account.
E. Where City personal property is of such a size, shape, or is so unique as to be unmarketable, the above requirements may be waived and such property may be sold or otherwise disposed of in any reasonable manner, with the approval of the City Council. (Ord. 1257, 5-2-2017)