The Finance Department may maintain a Petty Cash Fund not to exceed five hundred dollars ($500.00) that shall be kept in a locked box.
A. Limits: Any employee of the City may receive up to fifty dollars ($50.00) from the Petty Cash Fund for any lawful and necessary expenditure to be made on behalf of the City. Employees shall not receive any money from the Petty Cash Fund for personal use.
B. Procedure: Any employee receiving money from the Petty Cash Fund shall sign a petty cash voucher showing the amount received and an explanation of the intended use of the money. Within one (1) business day after making the expenditure, the employee shall return any excess money to the Petty Cash Fund and staple the itemized receipt for the expenditure to the petty cash voucher.
C. Replenishing Fund: When money in the Petty Cash Fund becomes less than one hundred dollars ($100.00), the Treasurer shall draft a check to the Petty Cash Fund to raise the amount of currency in the fund to five hundred dollars ($500.00). (Ord. 1257, 5-2-2017)