(A) The City Manager, or his designee, shall be the purchasing agent for the city. He/she shall be responsible for:
(1) The purchase of supplies, materials, and equipment and contractual services required by any office, department or agency of the city government.
(2) The storage and distribution of all supplies, materials, and equipment required by any office, department or agency of the city government.
(3) Establishing written specifications, whenever practicable, for supplies, materials and equipment required by any office, department or agency of the city government. Such specifications shall be definite and certain and shall permit competition.
(4) Maintaining, whenever practicable, a perpetual inventory record of all materials, supplies, or equipment stored in storerooms and warehouses.
(5) Soliciting and maintaining an up-to-date list of qualified suppliers who have requested their names to be added to a bidders list. The purchasing agent shall have authority to remove temporarily the names of vendors who have defaulted on their quotations, attempted to defraud the city or who have failed to meet established specifications or delivery dates.
(6) Obtaining as full and open competition as possible on all purchases, contracts and sales.
(B) All items anticipated to be purchased during the fiscal year shall be listed in the annual appropriation ordinance. Council acceptance of this ordinance shall constitute approval of purchases to the extent of the appropriation. No further Council action will be necessary to consummate purchases unless financing is required.
(Am. Ord. 14-05, passed 5-12-2014)
Cross Reference:
Procedure for approval of vouchers, Sec. 1-4-27(B)