(a) Form Of Application: Any person requesting a film production permit shall file an application on a standard form to be provided by the Village Clerk.
(b) Filing Application; Minimum Processing Period: The completed permit application shall be filed with the Village Clerk no less than five (5) days nor more than one hundred eighty (180) days before the proposed commencement of film production activities.
(c) Contents Of Application: The application shall contain all information and statements, and shall be accompanied by all documentation required by this section, plus such other information as may be required by this article for the type of film production activities proposed, and such other information as the Village Manager or his designee may reasonably deem necessary to complete the review of the application.
(d) Signature Under Oath: The application shall be signed under oath by an authorized representative of the applicant.
(e) Required Information: The applicant shall provide at least the following information:
(1) The name, permanent address, local address and local telephone number of the applicant. If the applicant is an entity, the nature of the entity shall be described and proof of its current, lawful existence provided.
(2) The name, permanent address, local business address, permanent phone number and local phone number of the individual or individuals responsible for the day-to-day operations of the film production.
(3) A statement that the person signing the application is authorized to do so.
(4) A description of the type of film production (e.g., commercial, feature film, film scene, training film, etc.) and type of film production equipment to be used. The applicant does not need to describe the anticipated content of the film.
(5) A written summary or explanation of the portion of the production to be shot within the Village.
(6) The proposed dates and times of the film production.
(7) A description of all locations in the Village, whether public or private, that the applicant proposes to use for the film production activities and/or for storage of film production equipment.
(8) A letter or statement of approval, in the form provided in subsection (f) of this section, signed by the owner or owners and occupants of each location described pursuant to the preceding paragraph.
(9) A description of any special effects to be utilized, especially incendiary or explosive devices, plus proof of no less than two million dollars ($2,000,000.00) liability insurance therefor, along with the name and qualifications of the person in charge of such special effects, and proof of licensing by the applicable Federal and State agencies. The certificate of insurance shall name the Village as an additional insured. The insurance required by this paragraph shall be in addition to the general liability insurance coverage required by subsection (f) of this section.
(10) A description of the number of personnel and the number and types of vehicles and equipment to be on location for the film production activities, including a description of the number of personnel and equipment the applicant proposes to have on the film production location to provide emergency medical treatment for persons involved in the film production.
(11) A description of where vehicles and equipment will be parked during film production activities.
(12) A description of the method and procedures to be used for food service and health and sanitation on the film production location.
(13) A description of the method and procedures for the removal of garbage and other waste from the film production location.
(14) A description of all Village resources the applicant requests to use.
(15) An agreement to pay the Village for all Village film production activity charges.
(16) An agreement to pay in full, promptly upon receipt of an invoice, the cost of repair for any and all damage to public property of any kind, resulting from or in connection with, the film production, and to restore such property to the condition it was in immediately prior to the film production.
(f) Required Attachments: In addition to the information required by subsection (e) of this section, the following documents shall be attached to the application: (Ord. 0-13-48, 10-21-2013)
(1) Notification Of Neighbors: The permit application shall be accompanied by proof that the applicant has initiated notification to all owners of record and occupants of all property situated within four hundred (400) linear feet, in each direction and on both sides of the street or streets of the location upon which filming is expected to occur, not less than five (5) days prior to the first day of the proposed film production schedule. The notice may be delivered personally, sent by U.S. mail, and/or given by posting signs at the location upon which the filming is expected to occur. The notice shall be in a form approved by the Village Manager and shall contain a written description of the proposed film production, including the proposed production schedule and the type of film production activities and film production equipment the applicant proposes to use. The notice shall state that the owner of record and the property's occupants may submit any written comments and objections to the Village Manager within three (3) days from receipt of the notice. The notice shall also clearly state that the film production at any proposed location will be permitted only with the approval of the Village Board if the proposed film production will last more than seven (7) days. (Ord. 0-16-30, 11-21-2016)
(2) Property Owner Letter Of Approval: The letter or statement required by subsection (e)(8) of this section shall state the approval and consent of the owner or owners and, where applicable, of the lessee or lessees of the property, to the property's use as a location for film production. The signatures on the letter shall be notarized. The letter of approval shall also contain the following statement:
I hereby certify that I am the owner of record [or, where applicable, the occupant] of the property located at [street address], which will be used for film production. I hereby waive any claim against the Village of Deerfield arising out of or in connection with the issuance of the film production permit and will indemnify and hold harmless the Village of Deerfield for and from any loss, damage, expense, claims and costs of every nature and kind that I may incur as a result of or in connection with the film production activities pursuant to said permit.
(3) Certificate Of Insurance: The permit application shall be accompanied by a certificate of insurance, issued by a company acceptable to the Village Manager and authorized to do business in the State of Illinois. The certificate of insurance shall be in an amount of not less than one million dollars ($1,000,000.00) for general liability coverage, including bodily injury, property damage and automobile liability. The certificate of insurance shall name the Village as an additional insured, using language acceptable to the Village Manager, and shall contain a provision prohibiting the cancellation or termination of the policy without providing at least thirty (30) days written notice to the Village.
(4) Worker's Compensation And Employer's Liability Insurance: The permit application shall be accompanied by proof acceptable to the Village Manager that the applicant has provided worker's compensation insurance, employer's liability insurance and all other insurance required by law to be provided for the employees of the applicant.
(5) Indemnification And Hold Harmless Agreement: The permit application shall be accompanied by an indemnification agreement whereby the applicant agrees to defend and hold the Village, its officers, employees and agents, harmless from any loss, damage, expense, claim and cost of every nature and kind whatsoever, including attorney's fees, arising out of or in connection with the film production authorized under the permit, including without limitation the applicant's use of the public resources specified in the film production permit. (Ord. 0-13-48, 10-21-2013)