(a) Authority: The Board of Trustees shall have the authority to award contracts required under the terms of this Code to be let by competitive bidding and such contracts shall be in writing and signed by the President and Clerk or such other persons as may be authorized by the Board of Trustees.
(b) Lowest Responsible Bidder: Contracts shall be awarded to the lowest responsible bidder. In determining "lowest responsible bidder", in addition to the bid amount, the Board of Trustees shall consider:
(1) The ability, capacity and skill of the bidder to perform the contract or provide the service required;
(2) Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;
(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder;
(4) The quality of performance of previous contracts or services;
(5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;
(6) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;
(7) The quality, availability and adaptability of the supplies, or contractual services to the particular use required;
(8) The ability of the bidder to provide the future maintenance and service for the use of the subject of the contract;
(9) The number and scope of conditions attached to the bid.
(c) Award To Other Than Low Bidder: When the award is not given to the lowest bidder, a full and complete statement of the reasons for placing the order elsewhere shall be prepared by the Village Manager and filed with the other papers relating to the transaction.
(d) Tie Bids:
(1) Local Vendors: If all bids received are for the same total amount or unit price, quality and service being equal, the contract shall be awarded to a local bidder;
(2) Outside Vendors: Where subsection (d)(1) of this section is not in effect, the Board of Trustees or the Village Manager shall award the contract to one of the tie bidders by drawing lots at a regular or special meeting of the Board of Trustees. (1963 Code § 10.208A; amd. Ord. 9-74-4 § 10.208A)