(A) Final Plat Procedures:
1. Within one year after approval of the preliminary plat by the Mayor and City Council, the owner shall file an application for approval of the final plat with the City Clerk. Such application shall be accompanied by the original inked tracing on linen, vellum or plastic film, six (6) prints of the final plat and six (6) copies of all required supporting data, drawings and documents. The application shall be referred to the Plan Commission for its recommendation and report. The final plat shall retain the design characteristics of the approved preliminary plat, except that the Mayor and City Council may require such changes or revisions as are deemed necessary in the interest and needs of the City in keeping with the provisions of these subdivision regulations. (Ord. 0-21-71, 11-15-1971, as amended 1-25-1975; amd. Ord. 0-35-79, 8-20-1979)
2. In case application for approval of a final plat is made for a part or parts of an approved preliminary plat the City Council may extend the time for application of approval of final plats for other parts of the approved preliminary plat until later date or dates beyond the foregoing one year period.
3. Within ninety (90) days from the date of filing the last required document or other paper, or within ninety (90) days from the date the application for approval of the final plat was filed with the City Clerk, whichever date is later, the Mayor and City Council shall, by resolution, approve or disapprove such plat. Upon the adoption of the resolution approving a final plat the City Clerk shall certify such approval and affix the Corporate Seal of the City on the final plat.
4. Upon approval of the final plat by the Mayor and City Council, and upon receipt of any remaining required documents, the City Clerk shall record the final plat, providing the cost of recording has been paid by owner.
5. After recording, the original and one copy of the recorded plat and one copy of all supporting data shall be retained in the City Clerk's files, two (2) sets of such materials shall be retained by the City Engineer, and one set shall be retained by the Public Works Supervisor.
(B) Final Plat Requirements:
1. General: All information required on the preliminary plat, except that required in subsections 5B-1-5(C)2(c) to (C)2(h) inclusive of this Chapter, and subsections 5B-1-5(C)3(d), (C)3(e), (C)3(f) and (C)3(h) of this Chapter shall be shown accurately and drawn with black waterproof drawing ink on linen, vellum or plastic film in a manner so that clear and legible transparencies or contact prints or photostatic copies can be made.
2. Identification And Description: The following shall be shown on plats:
(a) Proposed name of subdivision.
(b) A full and detailed description of the land embraced in the plat, showing the township and range in which such land is situated and the sections and parts of sections platted, and in the case of replatting or resubdividing, a description of the part of, and the name of, the original plat which is replatted or resubdivided containing the name of the town, city, village or addition platted, the name of the owner required to sign the plat and the surveyor making it. If there is any excepted parcel within the plat boundary it must be accurately described by metes, bounds and courses.
(c) Scale of plat as one inch equals one hundred feet (1" = 100').
(d) North point (indicating true north).
(e) Date of preparation.
3. Delineation Of Final Plat: The following shall be shown on final plats:
(a) Boundary of the plat based on an accurate traverse, with all angular and linear dimensions. Error of closure of such boundary survey shall not exceed one in ten thousand (1 in 10,000) (1 foot for each 10,000 feet of perimeter survey).
(b) All blocks, lots, streets, alleys, pedestrianways, easements and building lines within or adjacent to the plat shall be shown. All of the above shall have all angular and linear dimensions given and all radii, internal angles, bearings, points of curvature, tangents and lengths of all curves. All dimensions or data shall be required for any future relocation. All dimensions shall be given to the nearest hundredth of a foot (1/100').
(c) True angles and distances to the nearest established official monuments, not less than three (3) of which shall be accurately described on the plat.
(d) Municipal, township or section lines accurately tied to the lines of the subdivision by distances and angles.
(e) Block and lot numbers of all blocks and lots. Names of all existing adjoining streets and all streets in the subdivision.
(f) Accurate outlines and legal descriptions of any areas to be dedicated or reserved for public use or for the exclusive use of property owners within the subdivision.
(g) Location of all iron stakes and all permanent monuments required by this chapter.
(h) Any protective covenants.
(i) Statements covering easement provisions.
(j) All other information required by state statutes.
In addition to all other requirements herein contained, there shall be submitted with the final plat a document over the signature of the engineer or surveyor who prepared such plat indicating the total square footage of each lot shown on the final plat.
4. Certificates: The following certificates shall be on the final plat when submitted:
(a) Owner's certificate.
(b) Notary's certificate of owners.
(c) Surveyor's certificate.
(d) County clerk's certificate on unpaid taxes.
(e) Plat certification by county board of supervisors if outside the city.
(f) Sanitary district certificate on unpaid assessments.
(g) City engineer's certificate of improvements.
(h) City treasurer's certificate on unpaid assessments.
(i) Plan commission certificate.
(j) City council certificate of approval.
The application for approval of the final plat shall not be deemed completed until all certificates, other than the city certificates, have been duly executed.
5. Supporting Documents: The final plat shall be accompanied by the following supporting documents prepared by a registered professional engineer and based upon the conditions of approval of the preliminary plans and specifications approved by the city engineer and other public officials having jurisdiction, such approval to be certified on the final plat when submitted:
(a) Complete plans;
(b) Specifications; and
(c) Cost estimates of the improvements to be installed. (Ord. 0-21-71, 11-15-1971, as amended 1-25-1975)
(C) Agreements And Performance Guarantee:
1. Sworn Statement: Any owner filing an application for approval of a final plat shall submit a properly executed sworn statement and agreement listing the public improvements he proposes to make at his expense in the subdivision, the time of completion of said improvements and the method of payment for the improvements. This agreement shall provide for:
(a) The method of selection of the contractors engaged to construct the improvements;
(b) Require and provide for their approval by the city engineer; and
(c) Require them to submit evidence of insurance covering their employees with companies and in amounts satisfactory to the city attorney.
These improvements shall be completed by the owner in accordance with plans and specifications approved by the city engineer within three (3) years following the approval of the final plat by the mayor and city council; all inspection fees shall be paid by the owner and one set of specifications and the original tracing of the improvement drawings corrected to show all actual "as-built" improvements shall be filed with the city engineer and one set with the public works supervisor prior to acceptance of the improvements by the mayor and city council.
2. Security For Subdivision Improvements: Prior to the approval of any final plat of subdivision, the applicant shall provide cash or an irrevocable letter of credit in an amount equal to not less than one hundred ten percent (110%) nor more than one hundred twenty five percent (125%) of the full cost of the improvements as estimated by the city engineer and conditioned on the completion and acceptance by the city of all improvements. The form of the security shall be approved by the city engineer who shall generally approve the irrevocable letter of credit in the form set forth in section 5B-1-18, exhibit K, of this chapter. The applicant may provide a surety bond in lieu of cash or an irrevocable letter of credit, but only when the city council specifically approves that a surety bond may be provided in lieu of cash or an irrevocable letter of credit and said surety bond is acceptable to the city attorney. The form of the surety bond shall be approved by the city engineer who shall generally approve the surety bond in the form set forth in section 5B-1-18, exhibit M, of this chapter.
The improvements to be covered by such security shall include, but not be limited to, streets, streetlights and signals, sidewalks, required landscaping, water facilities, storm and flood water runoff channels and basins and structures, erosion, sediment control and land movement requirements and where an essential part of the development, common recreational facilities. The installation of sanitary sewers need not be secured so long as a comparable security is posted with the governmental authority in charge of sewage treatment.
3. Certification By City Clerk: The city clerk shall not certify the approval of the city council on the final plat until the required security, written evidence from the proper governmental agencies if other than the city, of their willingness and ability to accept and maintain all dedicated areas or improvements and any other undertaking, as required by this section, has been filed. (Ord. 0-01-01, 1-15-2001)
(D) City Engineer's Services And Fees:
1. Cost Of City Engineer Review And Inspections: The cost for the review of plans and specifications, conferences with the owner's engineers and assistance by the city engineer of the city and inspection by the public works supervisor shall be paid by the owner. The fee charged shall be in accordance with the resume of fees and requirements for public improvements on file with the city clerk and shall be paid prior to the final plat approval. All required land improvements to be installed under the provisions of this title shall be subject to periodic inspection by the public works supervisor or his duly authorized representative. The cost for such periodic inspection service shall be charged to the owner based on the resume of fees and requirements for public improvements on file with the city clerk. The fee shall become due and payable at such time as any construction is to be initiated on the project.
2. Additional Costs Of Inspection: Costs of inspections will include the city's cost for personnel, equipment and material involved which will result in an adjusted billing at the completion of the project and the cost of obtaining the city engineer's review and recommended acceptance of land improvements. (Ord. 0-21-71, 11-15-1971, as amended 1-25-1975)
3. Certificates Of Completion: Upon compliance of said improvements, the owner shall file with the city clerk a statement by a registered Illinois professional engineer that all construction has been in accordance with engineering plans and specifications and meets the requirements set forth by the city ordinances and practices. Upon review of this statement and periodic inspection of the improvements, the city engineer shall file with the mayor and city council a statement indicating the recommended acceptance or rejection of said improvements on behalf of the city. If the improvements are accepted by the city council, the improvements shall be considered complete and the security released accordingly. (Ord. 0-01-01, 1-15-2001)
4. Delinquent Fees And Interest Due: Fees that are not paid within thirty (30) days after the date they become due and payable shall bear interest at the rate of eighteen percent (18%) per annum. (Ord. 0-40-84, 11-5-1984)