The following rules and regulations shall apply to the use of the Auditorium and the Civic Center in the Village Hall:
(a) Any Village resident or nonresident Village governmental employee over 21 years of age or any Village business or Village organization desiring to use the Auditorium or the Civic Center in the Village Hall (“the facilities”) shall apply at the office of the Mayor. The applicant for the use of the facilities must be present at the event. No resident or nonresident employee may book the facility for other nonresidents or outside organizations.
(b) A deposit of one hundred dollars ($100.00) shall be required for each event for which the use of the facilities is applied for, at which event food or beverages are served or decorations are installed. The purposes of the deposit are to ensure that the Auditorium and Civic Center are cleaned after use and to pay for any damages incurred or for any items found to be missing. In addition, the deposit shall be forfeited if the applicant is not present for the function, the designated use exceeds eight hours or 11:00 p.m., or the cancellation notice was not given within the proper times.
(c) A business within the Village may rent the facilities for meetings of that business only, on Mondays through Fridays; no deposit shall be required. The Village of Cuyahoga Heights' organizations and/or committees, including, but not limited to, the Senior Citizens Group, Recreation Board, Youth Committee, Summerfest Committee, Historical Committee, Boy Scouts and/or Girl Scouts that meet weekly or biweekly shall not be required to make a deposit.
(d) Each Village residential household or Village governmental employee household may rent the Auditorium or Civic Center for their own personal use twice in each calendar year for the deposit only. Upon its third booking within one calendar year, any residential household or Village governmental employee household must pay a fee of one hundred dollars ($100.00) in addition to the one hundred dollar ($100.00) deposit required.
(e) The Auditorium or Civic Center shall not be used for any one party longer than eight (8) hours, which shall include set-up and clean-up times and under no circumstances shall be used later than 11:00 p.m. The clean-up of the facilities, including the floors swept, tables wiped down, and garbage placed in proper rubbish containers, shall be completed by the exit time listed on the application.
(f) No smoking or alcoholic beverages shall be permitted anywhere in the Village Hall. No weddings, bachelor parties, gambling, reverse raffles, night at the races or live music shall be permitted. The use of a "hot oil fryer" and any type of a "fog/smoke" machine is prohibited from use anywhere in the Village Hall. No decorations may be taped onto walls and/or woodwork within the Village Hall; decorations should be limited to tables. Village-sponsored bingo shall be permitted. Approval of other types of activities shall be at the discretion of the Mayor.
(g) A deejay shall be permitted when the applicant rents both the Auditorium and the Civic Center facilities. Applicant must pay a fee of one hundred dollars ($100.00) in addition to the one hundred dollars ($100.00) deposit required, The applicant's deposit will be returned as long as all areas of the facilities are cleaned up after use and no damage has occurred and no other basis for forfeiting the deposit has occurred pursuant to this Section 1068.03.
(h) The rental of the Auditorium or the Civic Center shall be limited to each individual facility. No person shall be permitted in any other room or on any other floor of the Village Hall other than that which was rented. Children must be under adult supervision at all times and shall not play on the elevator or the stage area.
(i) Additional rules regarding use of the facilities shall be promulgated by the Mayor. Failure of any person renting the Auditorium or Civic Center to comply with any rule set forth in this section or any rule promulgated by the Mayor pursuant to this division shall be cause for the forfeiture of his or her deposit. In addition, any resident found to be renting the Village Hall for a nonresident or outside organization shall be denied rental privileges in the following calendar year.
(Ord. 1996-155. Passed 11-13-96; Ord. 1997-119. Passed 9-10-97; Ord. 2002-152. Passed 11-13-02; Ord. 2005-43. Passed 3-9-05; Ord. 2009-55. Passed 4-8-09.)