The following rules and regulations shall apply to the use of the property:
(a) Any person desiring to use the property shall obtain a permit from the Mayor according to the procedure set forth by his or her office. Bona fide Cuyahoga Heights residents may reserve one date, beginning January 2; Village governmental nonresident employees and businesses located in the Village may book one date beginning February 1; and outside businesses and other nonresidents may book one date beginning March 1 of each calendar year. Any applicant who desires a second date may reserve another date beginning March 1 of the calendar year.
(b) A deposit of two hundred dollars ($200.00) shall be required for events on Fridays, Saturdays and Sundays to ensure that the area is cleaned to its original condition after use and to pay for any damage caused by the applicant or their guests. In addition, the deposit shall be forfeited if the applicant is not present at the function, if 30 days notice has not been given prior to cancellation, or if the party is still present after 12:00 midnight. The deposit shall be one hundred dollars ($100.00) for functions on Mondays through Thursdays with the same rules for forfeitures.
(c) The fee for the use of the property shall be five hundred dollars ($500.00) per day, which shall be deposited by the Clerk into the General Fund. The fee shall not be charged if the applicant is a Village resident or organization located in Cuyahoga Heights using the property for a private party. Village residents who request to use Klima Gardens for an outside organization shall pay the fee. Organizations within a business located in the Village, such as a union or credit union, shall not be exempted from this fee. Non-profit organizations or senior citizen groups may be charged at the reduced rate of two hundred dollars ($200.00) only if the event is scheduled from Monday through Thursday.
(d) The property shall not be used later than 12:00 midnight and the clean-up of the area shall be completed by that time. Specific rules of clean-up requirements shall be posted in the kitchen.
(e) No alcoholic beverages shall be sold unless strictly in accordance with a license issued by the Ohio Department of Commerce, Division of Liquor Control. A uniformed Cuyahoga Heights police officer shall be required to be present at all functions where a state liquor license is required, and at all weddings and/or wedding receptions. The cost of the police officer shall be paid for by the applicant. Applicants should contact the Cuyahoga Heights Chief of Police (at 216-883-6800) to secure a police officer for an event.
(f) All guests, including children and caterers, are the responsibility of the applicant. Thefts from the property will be prosecuted. All liquor law responsibility shall be incurred by the applicant.
(g) If the applicant is going to use a “hot oil fryer” at an event, he or she most obtain a permit from the member of the Village Fire Department who is performing the duties of the Village Fire Inspector to have the fryer on the premises prior to the day of the event. Applicants should contact the Village Fire Department (at 216-641-6799) at least five business days prior to the event to obtain a permit.
(h) The Village is not responsible to provide phone lines for any individual or entity renting Klima Gardens.
(i) Additional rules regarding use of the property shall be promulgated by the Mayor. Failure of any person using the property to comply with any rule set forth in this section, or any rule promulgated by the Mayor, pursuant to this division, shall be cause for the forfeiture of his or her deposit. In addition, any resident found to be renting the property for an outside organization shall be denied rental privileges in the following calendar year.
(Ord. 2002-153. Passed 11-13-02; Ord. 2004-76. Passed 5-12-04; Ord. 2009-54. Passed 4-8-09; Ord. 2010-59. Passed 6-9-10; Ord. 2013-47. Passed 5-8-13.)