(A) Purchases of $2,500 or less can be made without the use of a purchase requisition; however, a purchase order issued through the Finance Department is required.
(B) The department head, or authorized purchaser, may obtain a purchase order from the Finance Department. It is the responsibility of the department head, considering price and quality, to determine the best source of supply. All local sources should be considered before a purchase is made. Under no circumstances may multiple forms be used, if the purchase is over the dollar limit, in an effort to avoid filling out a purchase requisition.
(C) The following information must be provided by the ordering department prior to the issuance of a purchase order:
(1) Vendor - firm or person from whom purchase is being made;
(2) Vendor’s address - address of vendor;
(3) Quantity - the amount ordered of each item described;
(4) Description - brief description of item(s) to be purchased;
(5) Account to be charged - complete budgetary code of using department; and
(6) Price - amount equal to quantity times unit cost.
(D) Following issuance, a numbered purchase order is delivered to department heads. Department heads will review and sign the purchase order. Purchase orders will be returned to Finance Department.
(Ord. 1024, passed 5-7-2004; Ord. 1495, passed 12-10-2015; Ord. 1693, passed 3-14-2023)