(a) Final subdivision plats shall be subsequent to and substantially in conformance with a previously approved preliminary subdivision plan. A final subdivision plat shall constitute only that portion of the development that is proposed for recording and development at the current time.
(b) The final subdivision plat, or the final subdivision plat of the first phase of a subdivision, shall be submitted to the Planning and Zoning Administrator within 12 months after approval of the preliminary subdivision plan but not until the engineering construction plans have been approved by the Technical Review Group. Otherwise, said preliminary subdivision plan approval shall become null and void unless an extension of time has been granted by Council upon the developer showing justified cause to the satisfaction of Council. Only one extension of time may be granted for a period not to exceed 12 months.
(c) A final subdivision plat application shall be filed with the Planning and Zoning Administrator at least 30 calendar days prior to the Council meeting date. Eight 11" by 17" size copies and two full size copies of all final subdivision plats and supporting information shall be included with the application submittal. In addition, plan sheets shall be submitted in electronic form in either jpeg or tif formats. Upon the filing of a final subdivision plat application, the Planning and Zoning Administrator shall review the application for compliance with § 1113.03 of these Subdivision Regulations. Should any information not be included with the application, it shall be returned to the developer with a written explanation of what information is missing. No final subdivision plat application shall be reviewed by village officials until all information has been received by the Planning and Zoning Administrator.
(d) A fee as stipulated by ordinance, paid by the developer, shall be included with the final subdivision plat application filing.
(e) Final subdivision plats shall be prepared by a registered surveyor duly certified by the State of Ohio.
(f) Council shall review the final subdivision plat application within 60 calendar days from receipt of a complete application. Council may approve the final plat as submitted or modified, it may conditionally approve the final plat and stipulate said conditions, or it may disapprove the final plat and express the reasons thereof. The developer shall be advised as to the decision of Council by letter and/or legible markings and notes on the plat.
(1) Before any final subdivision plat application is considered for approval or conditional approval by Council, the developer shall give notice to the Ohio State Director of Transportation of the proposed improvements and obtain a letter from the Ohio State Director of Transportation stating that: This property is not within 300 feet of the centerline of a proposed new highway, or within 500 feet of the centerline of a highway for which changes are proposed; or this property is within these limits but that acquisition of the land at this time is not in the public interest. If the Ohio State Director of Transportation notifies Council that the state shall proceed to acquire the land needed, then Council may refuse to approve the plat, according to provisions of R.C. § 5511.01.
(2) At the request of the subdivider, Council may give conditional approval and allow the developer to proceed with completion of the plat. However, it shall be clearly at the subdivider's own risk and the conditional approval shall be withdrawn if the Ohio State Director of Transportation proceeds to acquire the land.
(3) If the State Director of Transportation notifies Council that acquisition at this time is not in the public interest, or upon expiration of a 120 calendar day period from date of notice to the Ohio State Director or any extension thereof agreed upon by the Ohio State Director of Transportation and the property owner, Council shall, if the final plat is in conformance with all provisions of these Subdivision Regulations, approve of the final subdivision plat application.
(4) The developer shall provide a copy of all correspondence to the Ohio State Director to the Planning and Zoning Administrator. The correspondence to the Ohio State Director shall indicate the 120 calendar day notification deadline.
(g) If the final subdivision plat application is disapproved by Council, it shall be returned to the Planning and Zoning Administrator and the Developer with recommendations for modification.
(h) Upon approval by Council, the Mayor and Fiscal Officer shall sign the final plat for recording with the appropriate County Auditor's Office and County Recorder's Offices. The municipality shall record the signed plat with the respective county. The developer shall be responsible for all recording costs. The approved final plat shall be placed on record within 30 calendar days from the date of Council's approval, or said approval shall be deemed null and void. Provided, however, the said recording time may be extended by Council for good cause.
(i) The subdivider shall submit a full size copy of the approved final plat, as recorded, to the Planning and Zoning Administrator. Upon completion of the subdivision, four full size copies of as-built plans, prepared by the developer's engineer and based on the municipality's construction inspection records, shall be submitted to the Planning and Zoning Administrator. As-built plans shall also be submitted in electronic format as specified by the Planning and Zoning Administrator.
(j) No building permits for lots within the platted (recorded) subdivision shall be issued until after the public infrastructure has been constructed and said improvements have been accepted by the municipality.
(Ord. 2020-10, passed 6-15-2020)