(a) Annual registration required. All service providers with consent to occupy or use the public right-of-way as provided in § 1050.02 shall register with the city each calendar year between January 1 and January 31 on a form provided by the City Manager. Service providers who file an initial registration after the effective date of this chapter but before December 31, 2007 need not file an annual registration for calendar year 2008.
(b) Purpose of annual registration. The purpose of annual registration is to assist the city in monitoring use of the public right-of-way; to maintain an accurate and current database of information concerning service providers that occupy or use the public right-of-way; and to assist the city in managing the public right-of-way in a manner that best serves the public health, safety and welfare.
(c) Information required for annual registration. Registration forms will be provided by the city and shall require the following information:
(1) Any material changes to the information the service provider provided the city in the application for consent to occupy or use the public right-of-way or initial registration, including, but not limited to:
A. The identity, legal status, and federal tax identification number of the service provider, including any affiliates that will use or occupy the public right-of-way or are in any way responsible for facilities located in the public right-of-way.
B. The name, address and telephone number of the local officer, agent or employee responsible for the accuracy of the service provider's registration statement and available at all reasonable times to be notified in case of emergency.
(2) A current list of contractors used by, or approved for use by, a service provider to work on its facilities.
(3) Evidence that the service provider is in compliance with the insurance, indemnity and performance bond requirements pursuant to § 1050.04 of this chapter.
(4) Information regarding, and a preliminary construction schedule and completion date for, any capital improvements the service provider plans in the public right-of-way for the following 12 months.
(5) Any other information the City Manager may reasonably require relevant to the service provider's occupancy or use of the public right-of-way.
(d) Service provider's facilities maps.
(1) The city shall have the right to access and review all the service provider's maps and/or as-built plans showing the location of its facilities in the city's public rights-of-way, upon ten days notice to the service provider.
(2) Upon written request by the City Manager, each service provider shall work in good faith with the City Manager to provide, in a reasonable time and manner, maps and/or as built plans in a format compatible with the city's current and/or future mapping system.
(3) The service provider may designate any portion or portions of the maps and/or as-built plans provided under this division (d) as proprietary and/or a trade secret so as to remain confidential. In this event, the city shall seek to maintain the confidentiality of such maps and/or as-built plans; provided, however, that such information is subject to applicable public records laws and exceptions thereto. The city shall provide a service provider with written notice of any proposed inspection or disclosure prompted by a public records request related to the service provider's maps and/or as-built plans the service provider has designated to be confidential. The service provider shall have three business days from the written notice to object to any public records disclosure and to agree in writing to defend and indemnify the city with respect to any litigation under the Ohio Public Records Act to compel disclosure and all related costs.
(e) Registration to be kept current. Each service provider shall keep the registration information required in § 1050.03(c)(1) and (2) above and shall provide the city with notice of changes to that information within 15 days of the service provider's notice of such change. A service provider shall update any other required registration information within 15 days of a written request from the City Manager.
(Ord. 08-O-2455, passed 3-18-2008)