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A. Final Action: The Mayor shall take final action upon a completed application for a special event permit as soon as practicable. However, the Mayor is not required to take final action upon any special event permit application prior to one hundred eighty (180) calendar days before the special event.
B. Issuance:
1. The Mayor may issue a special event permit if the Mayor determines that the special event will not substantially interfere with the public health, safety and welfare, including, but not limited to, aerial navigation; public transportation or other vehicular and pedestrian traffic; construction or development occurring in the public right of way or at a public facility; the movement of police, fire, ambulance and other emergency vehicles on the City streets; any other event for which a permit has already been granted or residential or business access and traffic circulation in the same general venue. The Mayor may place conditions on the special event permit necessary to protect the public health, safety and welfare.
2. The special event permit shall specify and confirm the date(s), time(s) and venue of the special event and any other terms and conditions necessary to conduct the special event. The event organizer shall be authorized to conduct the special event in accord with the terms of the permit.
3. Issuance of a special event permit does not obligate or require the City to provide City services, equipment or personnel above the normal level of service provided to the rest of the City in support of a special event, except as provided by the terms and conditions of the special event permit.
4. Issuance of a special event permit does not guarantee issuance of other required permits or authorization, including, but not limited to, noise permits, park permits, liquor licenses or permits, zoning approval, Fire Marshal permits, and El Paso County Department of Health and Environment permits or licenses.
C. Denial:
1. The Mayor may deny a special event permit application if the Mayor finds that the proposed special event poses a danger to the public health, safety and welfare. In making this determination, the Mayor is authorized to consider:
a. Whether the applicant failed to provide for the services of a sufficient number of public safety employees, emergency medical personnel or other monitors for safety and crowd;
b. Whether the applicant failed to provide sufficient safety, health or sanitation equipment, services or facilities;
c. Whether the applicant failed to provide sufficient off site parking or shuttle service to minimize any adverse impacts on general parking and traffic circulation;
d. Whether the applicant failed to provide all required information or otherwise meet all requirements of the application;
e. Whether the applicant failed to conduct a previously permitted or exempted special event in accord with the law or the terms and conditions of the special event permit;
f. Whether the same previously permitted or exempted special event was conducted in violation of the law or the terms and conditions of the special event permit; or
g. Whether the applicant demonstrates an inability or unwillingness to conduct the special event pursuant to the terms or conditions of the special event permit, Federal, State and local law, or other required government approvals;
h. Whether the applicant failed to reimburse the City in full for costs of City services, equipment or personnel provided to a previously permitted or exempted special event within sixty (60) days of billing.
2. The Mayor shall notify the applicant in writing within ten (10) days of the date of the Mayor's decision to deny a special event permit. The written notice shall include a brief explanation of the basis for the denial, shall be addressed to the applicant at the address provided on the application and shall be sent via first class, postage prepaid U.S. mail.
3. An applicant may appeal the Mayor's decision to deny a special event permit application, in accord with section 3.2.411 of this part. (Ord. 08-179; Ord. 11-19)
A. If required by the Mayor, prior to the issuance of a special event permit the event organizer shall provide a certificate of current commercial general liability insurance complying with this section.
B. When required, commercial general liability insurance coverage shall be primary in the name of the permittee, shall have limits not less than those specified and shall name the City as an additional insured:
Five hundred thousand dollars ($500,000.00) combined single limit for bodily injury and property damage for each occurrence or claim made with an aggregate of one million dollars ($1,000,000.00).
C. Each insurance policy shall contain an endorsement to the effect that the insurance carrier shall notify the Mayor at least thirty (30) days in advance of the effective date of any reduction or cancellation of the policy. The cancellation or reduction of insurance coverage shall be cause for automatic suspension of the special event permit until the coverage shall be reinstated. All policies shall be kept in force for the period of the special event permit. (Ord. 08-179; Ord. 11-19)
A. It shall be unlawful to conduct a special event without a special event permit as required under this part.
B. It shall be unlawful for any person to conduct or manage any special event for which a special event permit has not been issued.
C. It shall be unlawful for any person to obstruct, impede or interfere with any authorized assembly, person, vehicle or animal participating in a permitted special event.
D. It shall be unlawful for any event organizer to fail to pay the costs to provide City services, equipment and personnel (including, but not limited to, permit review and processing; traffic control review, implementation and devices; police, fire and emergency medical equipment and services; sanitary facilities and cleanup) to a special event within sixty (60) days of billing. (Ord. 08-179)
A. A special event permit may be revoked at any time if the Mayor determines:
1. That the special event is being conducted in violation of any term or condition of the special event permit or of any other law or ordinance;
2. The special event poses an imminent threat to the public health, safety or welfare; or
3. The permit applicant, event organizer or any person associated with the special event has failed to obtain any other permit or license required by law.
B. If the special event permit is revoked after issuance of the permit but prior to the commencement of the event, the Mayor shall provide the event organizer written notice of revocation. The written notice of revocation shall set forth the reasons for the revocation.
C. If after commencement of the special event, there is an emergency requiring immediate revocation of a special event permit, the Mayor may notify the permit holder verbally of the revocation and order the event organizer to cease the event. It shall be unlawful for an event organizer to fail to comply with a verbal notice of revocation and order to cease the event.
D. A permit applicant or event organizer may appeal a revocation of the special event permit in accord with section 3.2.411 of this part. (Ord. 08-179; Ord. 11-19)
A. Grant/Denial: In accord with section 1.2.301 of this Code, the Mayor shall have the administrative discretion to grant a special event permit, with or without conditions, or to deny a special event permit as necessary for the effective management of City assets and resources or to reserve a special event date and location up to five (5) years prior to the proposed special event. The Mayor's decision to grant, with or without conditions, or to deny a special event permit or to reserve a special event date and location shall not be appealable.
B. Suspension/Revocation: Any holder of a special event permit may appeal the Mayor's decision to suspend or revoke the special event permit to the City Council. The appeal shall be in writing, shall be executed by the appellant or the applicant's agent or attorney, in duplicate, shall state and specify briefly the grounds for the appeal, and shall be filed with the Mayor within ten (10) days after the action or decision appealed. The City Council shall then give public notice of the appeal and hold a public hearing. The hearing shall be de novo and all facts and circumstances shall be heard and considered. At the conclusion of the hearing the Council may revoke the permit or order the continuance or reinstatement of the permit. (Ord. 08-179; Ord. 11-19)
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