A. An application for a special event permit shall be filed not less than ninety (90) calendar days, nor more than twelve (12) months, prior to the time when the special event is proposed to occur. Within the discretion of the Mayor, a reservation for a date and the location for a proposed special event is permissible up to five (5) years prior to the proposed event. A reservation date shall be finally confirmed with the issuance of the special event permit.
B. The application for a special event permit shall be on a form prescribed by the Mayor and may include the following information:
1. The name, address and telephone number of the event organizer and all persons working for the event organizer on the day of the special event to ensure adequate communication between the City and the event organizer and designees.
2. The date(s), time(s) and purpose of the special event, a description of the anticipated event venue and the number and type of participants and spectators expected at the event.
3. A proposed traffic plan for the event venue and surrounding areas affected by the special event.
4. The number and location of portable sanitation facilities and a schedule for delivery, removal and cleanup.
5. A description of the public safety or other public facilities or resources requested to accommodate the special event.
6. Other equipment or services requested to conduct the special event with due regard to participant and public health, safety and welfare.
7. The number of persons proposed or required to monitor or facilitate the special event and provide spectator or participant control and direction for the special event using public streets, sidewalks or other facilities.
8. A medical plan containing provisions for first aid or emergency medical services, or both, based on the special event's risk factors.
9. An estimate of the time and resources needed to clean the venue area after the event.
10. Proof of insurance and surety bond information.
11. Any special or unusual requirements that may be needed or created by virtue of the proposed special event.
12. Any other information reasonably required by the Mayor.
C. An application is complete and shall be accepted by the Mayor when all information required by the application form is provided and any required application fees have been paid. Acceptance of an application shall not be deemed acceptance or confirmation of the requested date(s) or time(s) for the special event. (Ord. 08-179; Ord. 11-19)