A. General: The Parks and Recreation Director may permit activities and events in any City park which are not reasonably expected, by the sponsor or the City, to attract more than one thousand (1,000) people, either as participants or spectators. If an activity or event is reasonably expected, by the sponsor or the City, to attract more than one thousand (1,000) people, as participants and spectators, the sponsor shall follow the permitting procedures in section 4.30.025 of this chapter.
B. Date And Time Limits: Only one activity or event shall be allowed per weekday or weekend per venue. The activity or event permit shall be valid for one day or one weekend. The Parks and Recreation Director may approve an extension of the activity or event for one additional day upon payment of the fee established by resolution of the City Council. Activities or events between April 15 and September 30, except on the Fourth of July, may last until ten o'clock (10:00) P.M. Activities or events on the Fourth of July may last from sunrise to eleven thirty o'clock (11:30) P.M. Activities and events during other times of the year may last from sunrise to sunset.
C. Approval Process: The sponsor must submit a written request for use of a City park to the Parks and Recreation Director at least thirty (30) days prior to the date requested for the activity or event. The request must include:
1. A detailed schedule of events,
2. Accurate information regarding the historical audience attendance which has previously been attracted to the event,
3. All appropriate public health permits,
4. An executed hold harmless agreement in a form approved by the City Attorney's Office, and
5. The fee established by resolution of the City Council.
6. If the activity or event is anticipated to attract more than two hundred (200) people or last more than three (3) hours, the sponsor must also provide proof of liability insurance naming the City as an additional insured in an amount of one million dollars ($1,000,000.00) for property damage or bodily or personal injury, death or loss as a result of any one occurrence or accident regardless of the number of persons injured or the number of claimants. The insurance policy cannot be canceled or modified by the sponsor or insurance company without at least thirty (30) days' advance written notice to the City.
7. If the activity or event is anticipated to attract more than seven hundred fifty (750) people or last more than three (3) hours, the sponsor must also post a three thousand dollar ($3,000.00) bond to guarantee that the sponsor will comply with all regulations and/or reimburse the City for any and all damage to City property which results from the activity or event.
D. Concessions: The event sponsor may allow concessions which comply with the standards set out in title 5, chapter 5.75 of this Code, except as provided herein. Any non-mobile stand, booth, or individual concession cannot exceed eight feet by ten feet (8' x 10'). The concession may operate only during the hours of operation of the special event. The City accepts no responsibility for security of concessions, and the sponsor and, by applying for a permit, the sponsor and special event vendors agree to hold the City, its agents and employees harmless from any injury or damage resulting from the operation of the event or concession.
E. Additional Rules: The sponsor must comply and enforce compliance with all applicable park guidelines, rules or regulations and is responsible to reimburse the City for any and all damage to City property resulting from the activity or event. A sponsor cannot reserve a facility more than two (2) times per season; provided, the City may enter into a contract with a sponsor for a series of events in excess of two (2) on a first- come first-serve basis, after considering all relevant factors, including the usual and proposed uses of the park, the proposed dates, administration, security, and public interest. (Ord. 3606, 2018)