This section shall apply to an activity or event which is reasonably expected, by the sponsor or the City, to attract more than one thousand (1,000) people as participants and spectators.
A. A person or organization seeking a permit under this chapter for an activity or event that is reasonably expected, by the sponsor or the City, to attract more than one thousand (1,000) people shall file an application with the Parks and Recreation Director on a form provided by the Director.
B. The application shall be filed as soon as the applicant knows sufficient information to complete an application, but no less than twenty one (21) days or more than one year before the activity or event. For good cause shown, applications may be accepted outside the above limits. Good cause is shown when the activity or event is related to an event or circumstance which could not reasonably be anticipated such that the applicant could comply with the time limits contained herein, and the City is reasonably able to process the application in sufficient time to allow the activity or event to proceed as requested.
C. The application shall include:
1. The full name, street address, telephone number, e-mail address, and facsimile number, if any, of the person or organization sponsoring the activity or event;
2. The name, street address, telephone number, e-mail address, and facsimile number, if any, of the person with operational authority over the activity or event;
3. The date and time when the activity or event is to occur;
4. The name of the activity or event, if any;
5. The anticipated duration of the activity or event;
6. The place where the activity or event will be held;
7. The approximate number of individuals who are expected to attend the activity or event, including the expected number of spectators;
8. The prior activity or event history of the applicant and sponsor, including the number of permits previously applied for;
9. The plan for trash disposal and collection, sanitary and medical facilities, and for cleanup; and
10. A public safety plan, which must be submitted to and approved by the Chief of Police, or designee, prior to issuance of a permit and which will include: an accurate site plan; an adequate traffic control and crowd protection plan, including proof that policing has been contracted for or otherwise provided by the applicant in a manner approved by the Police Department; proof that traffic control and crowd control personnel are, or will at the time of the event be, licensed special police officers or merchant police, or meet the Police Department's requirements for becoming same; proof that there shall be at least one traffic control or crowd control personnel for each two hundred fifty (250) persons expected, stationed at each access point for the event, or reasonably expected, to be in attendance at any time during the activity or event. The required public safety plan, or parts thereof, may be waived by the Chief of Police or his designee.
D. A permit may be denied if the applicant, or the person or organization on whose behalf the application is made, has on prior occasions made material misrepresentations regarding the nature or scope of an activity or event previously permitted or has violated the terms of prior permits; or if the applicant, or the person or organization on whose behalf the application was made, has on prior occasions damaged City property and not paid in full for such damage or has other unpaid debts to the City.
E. This chapter is subject to amendment or replacement at any time, and any application shall be governed by the ordinance in effect at the time of approval, not the time of application. (Ord. 3606, 2018)