(a) Creation. The Council may create by resolution advisory boards or committees to assist it, the City Manager, or the heads of one or more departments in researching, determining, developing, creating, or implementing mechanisms, goals, standards for use in governing, growing, or improving the City.
(b) Resolution Requirements. The Resolution creating the advisory board or committee shall set forth, at a minimum, the following information:
(1) The name of the board or committee;
(2) The overall purpose of the board or committee;
(3) To whom the board or committee reports;
(4) How many members are on the board or committee; and
(5) How many members constitute a quorum for a meeting.
(c) Resolution Optional. The Resolution creating the advisory board or committee may set forth the following information:
(1) Designation of any department head or designee of a department head who is to be a member of the Board or committee;
(2) Appointment of any specific members;
(3) Who is to appoint the members;
(4) Term of membership;
(5) Any requirement for characteristics of one or more of the members, such as location of residency within the City or any education or experience requirement;
(6) Duties of the board or committee;
(7) Officers of the Board or committee; and
(8) Any other information the Council deems beneficial or necessary.
(d) Guidelines. Within four months of the creation of the board or committee or two months after enough members have been appointed to constitute a quorum, the board or committee shall develop reasonable guidelines to govern itself. The board or committee shall present such guidelines to the City Manager for approval. To the extent they do not conflict with Council’s resolution, such guidelines shall include:
(1) The purpose of the board or committee;
(2) The duties of the board or committee;
(3) Meetings;
(4) Officers;
(5) Committees;
(6) Amendment procedure; and
(7) Any other guidelines the board or committee deems beneficial.
Regarding the purpose or duties of the board or committee in the guidelines, the guidelines may not unduly broaden the purposes or duties but may make them more specific and dictate them in such a manner as to better guide the board or committee. Such guidelines should further incorporate any directives, such as the number of members for a quorum, set forth in the Council’s resolution. (Ord. 19-8. Passed 8-15-19.)