§ 32.94 SPECIAL PURCHASES.

   The Purchasing Agent may make a special purchase, as prescribed in IC 5-22-10, as amended from time to time.

   (A)   The Purchasing Agent must keep a record on file in the Clerk- Treasurer’s Office of all special purchases. The contract file for a special purchase must contain a written determination of the basis for:

      (1)   The special purchase; and

      (2)   The selection of the contractor.

   (B)   The purchasing agency shall maintain a record listing all contracts made under this section for a minimum of five years. These contract records for a special purchase are subject to annual audit by the State Board of Accounts. The record must contain the following information:

      (1)   Each contractor’s name;

      (2)   The amount and type of each contract; and

      (3)   A description of the supplies purchased under each contract.

(Ord. 729, passed 9-22-98)