(A) The Clerk-Treasurer is hereby authorized to establish petty cash funds for the following departments in the following amounts:
Public Works MVH | $ 75 |
Public Works Sewer | 75 |
General Police | 125 |
Ambulance | 75 |
Parks and Recreation Department | $75 |
(To be used for the express purpose of paying small or emergency items of operating expense for this Department) | |
(B) A receipt shall be taken and issued for each and every expenditure made from the petty cash funds established for each of the departments herein. Periodically, a voucher shall be filed by the head of each department to reimburse the petty cash fund of that department for expenditures made, but no reimbursement shall be made unless there be attached to the voucher all original receipts totaling the cash expended.
(C) The entire amount remaining in the petty cash fund of each department shall be returned to the fund from which it was advanced at the time that the head of the department for which the petty cash fund was created would leave that department, or at such time as the petty cash fund for that department is no longer determined to be needed. The Clerk-Treasurer of the town shall further be required to provide an accounting to the Town Council at the end of each calendar year, and shall conform to all accounting requirements prescribed by the State of Indiana Board of Accounts.
(Ord. 534, passed 6-26-91; Am. Ord. 585, passed 8-17-93)