(a) Purchasing Agencies.
(1) The Board of Public Works and Safety is designated as the Purchasing Agency for all Executive Branch departments, commissions, agencies and other establishments of the Executive Branch, except for the Common Council, the City of Carmel Redevelopment Commission, the Carmel-Clay Board of Parks and Recreation, the City of Carmel Redevelopment Authority, the Carmel Economic Development Commission, and the Carmel Civic Square Building Corporation.
(2) The Common Council is designated as the Purchasing Agency for the Common Council.
(3) The City Clerk is designated as the Purchasing Agency for the City Clerk’s Office.
(4) The City Court Judge is designated as the Purchasing Agency for all Judicial Branch departments and establishments within his/her control and authority.
(5) The City of Carmel Redevelopment Commission is designated as the Purchasing Agency for all activities and establishments within its control and authority.
(6) The Carmel/Clay Board of Parks and Recreation (also known as the Carmel/Clay Parks and Recreation Board) is designated as the Purchasing Agency for all departments, commissions, agencies and establishments within its control and authority pursuant to the Park Joinder Agreement Under Interlocal Cooperation Act Between the City of Carmel, Indiana and the Trustee of Clay Township, Hamilton County, Indiana dated July 24, 1991 and ratified by the Common Council on October 7, 1991.
(7) The City of Carmel Redevelopment Authority is designated as the Purchasing Agency for all activities and establishments within its control and authority.
(8) The Carmel Economic Redevelopment Commission is designated as the Purchasing Agency for all activities and establishments within its control and authority.
(9) The Carmel Civic Square Building Corporation is designated as the Purchasing Agency for all activities and establishments within its control and authority.
(b) Authorization. Each Purchasing Agency shall have all the powers and duties authorized a Purchasing Agency under I.C., 5-22.
(c) Designation of Purchasing Agent. Each Purchasing Agency may designate, in writing, department heads and other appropriate officials as purchasing agents.
(d) Designation by title. Purchasing agents shall be designated by job title and not by individual name.
(e) Designation of Deputy Purchasing Agents. Each Purchasing Agency may grant its purchasing agents the authority to designate an appropriate number of deputy purchasing agents for their respective departments or functional units.
(f) List of agents. A list of all purchasing agents and deputy purchasing agents for each department or functional unit shall be updated immediately upon changes in personnel. A copy of each such list shall be provided to the Clerk’s Office not later than January 2 of each calendar year.
(g) Approval requirements. Prior to the approval, acceptance or execution of any purchase, contract, amendment, or change order by any officer, board, or agency of the City of Carmel, such proposed purchase, contract, amendment, or change order must specify the appropriation numbers and amounts intended to be utilized for the purchase, contract, amendment, or change order and upon the approval, acceptance, or execution of the purchase, contract, amendment, or change order such sum shall be encumbered for such purpose.
(h) Purchase orders. All purchases (supplies and services) of the City in excess of $1,000 shall require the issuance of a purchase order prior to the purchase or contract for purchase. Information required in paragraph (g) must appear on the purchase order.
(`91 Code, § 2-131) (Ord. D-1367-98, 6-15-98; Ord. D-1478-00, 11-6-00; Ord. D-1509-01, 5-16-01; Ord. D-1829- 06, As Amended, 12-4-06; Ord. D-2067-11, 11-7-11; Ord. D-2505-19, 12-16-19)