(a) The City is empowered to hold and maintain credit cards for the use of its employees and Common Council members.
(b) All credit cards shall be applied for, held, maintained, and monitored by the Mayor or his designee.
(c) The Mayor or his designee shall be responsible for drafting and maintaining written guidelines regarding the use of credit cards that are not inconsistent with this Section.
(d) Whenever it is no longer necessary or prudent for a City employee to use a credit card in the performance of official City business, or immediately upon demand by the Mayor or his designee, such employee shall return the credit card to the Mayor or his designee.
(e) On a monthly basis, the City employee who uses the credit card shall submit to the Mayor, or his designee, proper detailed documentation evidencing such use.
(f) The Mayor, or his designee, shall ensure that an application with sufficient internal controls is maintained for all City credit card usage. This application includes, but is not limited to, dates of credit card use, identity of the users, amounts and account numbers charged and a receipt copy. City credit cards shall not be used to bypass the City's claim process.
(g) The City is authorized to pay the annual fees, if any, associated with credit cards it issues to its employees and Common Council members pursuant to this Section.
(h) City credit cards shall be used for City business only.
(`91 Code, § 2-62) (Ord. D-698, § 1-6, 7-1-91; Ord. D-1410, 4-5-99; Ord. D-1505-01, 4-16-01; Ord. D-1802-06, 5-15-06; Ord. D-2067- 11, 11-7-11; Ord. D-2458-19, § 2, 3-18-19)