1. Purpose. The purpose of the final plat is to create a document for record which accurately describes the subdivided land, both as to accurate dimensions and legal provisions which are pertinent to the subdivision.
2. Application. Following approval of the preliminary plat by the Planning Commission and the City Council, the owner or subdivider shall file a written application with the Chairperson of the Planning Commission (or his or her designated representative on the municipal staff) for final plat approval. The application shall:
a. Be made on forms available in the office of the City Clerk;
b. Comply in all respects with the preliminary plat, as approved by both the Planning Commission and the City Council;
c. Be accompanied by at least four prints of the proposed plat and either one original linen tracing or a reproduction original of stable polyester base (or stable polyester base film);
d. Be accompanied by two copies of proposed restrictive covenants;
e. Be accompanied by one set of record plans for any improvements already completed; and
f. Be delivered to the Planning Commission Chairperson, or the City Clerk, not less than ten days prior to the meeting date at which the plat is to be reviewed.
3. Planning Commission review. Upon receipt of the final plat application and materials, the Chairperson of the Planning Commission or the City Clerk shall set a date for Planning Commission review of the final plat and shall notify the owner or subdivider, in writing, of said review date. The Planning Commission’s review shall be in accordance with the following provisions.
a. The final plat of the proposed subdivision shall be submitted to the Planning Commission for final approval within two years of the date on which the preliminary plat was approved by the City Council. If not submitted for final approval within such time, the preliminary plat shall be considered as having been disapproved unless the Planning Commission agrees to an extension of time.
b. The Planning Commission shall act upon the final plat within 60 days after it has been submitted to the Planning Commission Chairperson for final approval. The subdivider shall be notified in writing upon approval or conditional approval of the final plat by the Planning Commission. If no action on the final plat has been taken within the above specified time, and the applicant does not agree to an extension of time for action, the plat shall be deemed to have been approved. Certification by the City Clerk as to the date of the final plat’s submission and the failure of the Planning Commission to act thereon within such time shall be sufficient in lieu of written endorsement of approval.
c. If the final plat is disapproved by the Planning Commission, the reasons for such disapproval shall be stated in writing, with reference to specific sections of the comprehensive plan or those ordinances or regulations with which the plat does not comply. A copy of this statement shall be sent to the applicant, along with one of the prints submitted by the applicant.
d. If the plat conforms to all of the requirements provided herein, one copy of the final plat shall be forwarded to the City Council for its review, along with the written recommendation of the Planning Commission and the signature of the Chairperson of the Planning Commission on the approved plat.
e. No vested rights shall accrue to any plat by reason of preliminary or final approval, until the actual signing of the final plat by the Mayor. All requirements, conditions or regulations adopted by the Planning Commission are applicable to the subdivision (or on all subdivisions) prior to the time of signing of the final plat by the Chairperson of the Planning Commission. Where the Planning Commission has required the installation of improvements prior to signing of the final plat, said Commission shall not unreasonably modify the conditions set forth in the final approval.
4. City Council review. The City Clerk shall be responsible for placing the subdivision on the agenda of the City Council and providing written notice of said date to the Chairperson of the Planning Commission and the owner (or his or her agent) of the subdivision. The City Council’s review of said subdivision shall be in accordance with the following provisions.
a. The City Council shall approve or disapprove the final plat and notify the subdivider in writing of its action. Such notification shall include specific references to those portions of the plat which are not in compliance with these or other regulations, if the plat is disapproved.
b. After final approval of the plat and the affixing of all required signatures on the original tracing, the subdivider shall provide the Planning Commission with three dark-line prints thereof and file with the City Clerk one contact reproducible tracing. The applicant shall file the original tracing and two prints with the County Clerk.
5. Approval period. The final plat shall be filed in the office of the County Clerk within two years after final approval by the City Council; if not filed within such time, said approval shall be considered null and void.
6. Boundary traverse closure. Certified boundary traverse closure data, based on the surveyor’s calculations thereof, shall be provided to the office of the City Clerk at the time of submission of the final plat.
7. Specifications. Final plats submitted to the Planning Commission shall be neatly drawn in ink on a tracing cloth or reproducible Mylar, at a scale of 100 feet to one inch (tracts of land in excess of 40,000 square feet may be platted at a scale of 200 feet to one inch), from an accurate survey; the plat shall be prepared on sheets whose dimensions are 24 inches by 36 inches. The plat shall have a binding margin of two inches on the left side, and minimum margins of one inch on the right side and one and-one half inches at the top and bottom. The final plat shall bear, or be accompanied by, the following information or materials:
a. Title data.
(1) Name of the subdivision;
(2) Name of the city, county and state; and
(3) Location and description of the subdivision, referenced to section, township and range.
b. Margin data.
(1) Map scale, north arrow and date;
(2) Names and addresses of the developer and the engineer and/or surveyor;
(3) A key map (on the first sheet in a plat series) showing the location of the subdivision referenced to government section corners, section line and major streets; when more than two sheets are required for the plat, the key map shall show the sheet number of the sheet for the area included on the sheet;
(4) Owner’s certificate and dedication, signed;
(5) Surveyor’s certificate or survey, signed and his or her seal;
(6) Certificate for release of mortgage for any portion dedicated to the public, signed;
(7) Reference to any separate instruments, including restrictive covenants, filed in the office of the County Clerk, which directly affect the land being subdivided;
(8) The proper acknowledgments of owners and the consent of the mortgagee to plat restrictions; and
(9) The location and description of all section corners and permanent survey monuments in or near the tract; reference to at least one, and preferably two, known survey control points shall be shown by angle and distance.
c. Material required in floodplain areas.
(1) All information required on the preliminary plat, including, but not limited to, regulatory flood elevations, boundaries of flood-prone areas, fills, flood protection works and areas subject to special deed restrictions;
(2) Floodway and floodway fringe areas determined by the city;
(3) Final plans for any sanitary sewers, with grading, pipe sizes and points of discharge;
(4) Final plans for drainage systems, with grading, impacting, storage and regulating structures, pipe sizes and location of outlets; and
(5) Final plans for any water supply and distribution system, with pipe sizes and location of hydrants.