(A) (1) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed.
(2) The person may file a written request with the Clerk specifying: the person's name, and the address(es) and telephone number(s) at or through which the person can be reached during and outside of business hours; the specific type of public business of the discussion of which the person is requesting advance notification; the municipal body that is the subject of the request; and the number of calendar months (not to exceed 12) which the request covers. The request may be canceled by request from the person to the Clerk.
(3) Each written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request, and an estimated number of four special meetings. The Clerk shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after the supply has run out he or she must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
(4) Requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and the request may be conclusively relied on by the city, the municipal body that is the subject of the request, and the Clerk.
(B) (1) The Clerk shall, if possible, give advance notification under this section by written notification. If written notification cannot be given or has not been given, the Clerk shall give oral notification.
(2) The contents of written notification under this division may be a copy of the agenda of the meeting, or may simply give notice of the time and place of the meeting. Written notification under this division may be accomplished by giving advance written notification of all the meetings of the municipal body that is the subject of the request.
(1980 Code, § 32.05) (Ord. 3403, passed 12-15-1975)