§ 23.11 EMPLOYER RECORDS.

   (a)   An employer must maintain accurate records for each employee showing:

      (1)   For non-exempt employees , hours worked.

      (2)   Hours of leave available for sick and safe time purposes.

      (3)   Hours of leave used for sick and safe time purposes.

   (b)   The records required by this section must be retained for a period of not less than three years in addition to the current calendar year .

   (c)   An employer must allow an employee to inspect records required by this section and relating to that employee at a reasonable time and place.

   (d)   The City Attorney's Office shall have access to the records required by both this section and M.S. Ch. 181, as it may be amended from time to time, with appropriate notice and at a mutually agreeable time, to monitor compliance with the requirements of this article, including, but not limited to, inspection and copying of books and records, interviewing employees and former employees , and investigating alleged violations of this article. Social Security numbers and employees ' personal addresses shall not be a matter of public record.

   (e)   If an employer fails to maintain or retain adequate records or does not allow the City Attorney's Office reasonable access to the records and an issue arises as to an alleged violation of an employee's rights under this article, it shall be presumed that the employer has violated this article, absent clear and convincing evidence otherwise.

   (f)   If, in conjunction with this article, an employer possesses health or medical information regarding an employee or an employee's family member or information pertaining to domestic abuse , sexual assault , or stalking of an employee or an employee's family member , the employer must treat such information as confidential and not disclose the information except with permission of the employee , when ordered by a court or administrative agency, or when otherwise required by federal or state law.

(Ord. 2022-31, passed 6-6-2022)