(A) No person shall conduct, manage, or participate in any parade or special event unless a permit has been issued in accordance with this chapter. If a permit is issued, no person shall conduct, manage, or participate in any parade or special event which is in violation of the terms or conditions of the permit.
(B) A permit must be applied for in writing on a form obtained from the town or any designated department, and shall be filed at least 72 hours prior to the commencement of any parade or special event, unless an exception to the deadline is granted by the town, or as provided in division (D) below. Late applications may be accepted at the discretion of the town or designee. The application shall set forth the following information:
(1) Name, address, and telephone number of any individual, group, association, firm, or corporation requesting the permit, and the applicable title or office of the person so applying;
(2) The name, address, and telephone number of the person(s) responsible for the organization, coordination, and conduct of the proposed activity;
(3) Time and date of commencement, and termination of the proposed activity;
(4) A detailed narrative and timeline, nature, and purpose of the parade or special event, including a description of all activities, schedule of events, and all other pertinent information;
(5) A detailed event site plan mapping the physical areas for the event;
(6) The anticipated maximum number of persons, vehicles, bands, floats, and other units of persons, horses, or other animals to participate; and
(7) Such other reasonably relevant information as the municipal staff may request for investigation of the application.
(C) The applicant shall submit nonrefundable permit fee(s) to be set by resolution of the Board of Trustees with the application. Additional fees approved by resolution of the Board of Trustees may also be required. If the municipality or its designees determine that the event requires or utilizes municipal resources beyond what is reasonable for a parade or special event, staff may deny the permit or may charge applicant additional fees equivalent to the town’s cost to provide the resources. Such fees may include municipality cost to provide barricades, police presence, sanitation, waste removal, picnic tables, and the like, and may be billed before the permit is issued, or after the parade or special event occurs.
(D) Demonstrations as defined below may be issued a special event or parade permit, as applicable. The municipality or its designee may consider an application that is filed after the filing deadline if there is sufficient time to process and investigate the permit application and to obtain municipal services for the event, and if the circumstance that gave rise to the event application did not reasonably allow the applicant apply within the time prescribed in division (B) above. A DEMONSTRATION under this section is defined a parade or special event which involves a rally, picketing, speech making, march, vigil, religious service, or similar gathering that primarily involves the communication or expression of opinions, grievances, or personal views.