§ 34.22 DEFINITIONS.

   For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.

   AREA BIDDER. A vendor or business with an established place of business outside of the City of Big Rapids, but within Mecosta County, who is not in default to the City as described in § 34.41.

   CONSTRUCTION. The process of building, altering, repairing, improving or demolishing any City structure or building, or other City improvements of any kind to any City real property.

   CONTRACT. All types of City agreements, regardless of what they might be called, for the procurement of supplies, services, or construction.

   CONTRACTOR. Any person having a contract with the City.

   CONTRACTUAL SERVICES. The rental, repair or maintenance of equipment, machinery, roads and other City-owned property providing for operations and/or services evidenced by a written contract.

   INVITATION FOR BIDS. The complete assembly of related documents, whether attached or incorporated by reference, furnished prospective bidders for soliciting sealed bids.

   INVOICE. A formal statement or billing submitted by a vendor showing the amount due and the terms of payment for supplies delivered or services rendered.

   LOCAL BIDDER/LOCAL VENDOR. A vendor or business with an established place of business within the City of Big Rapids, whereby City income taxes or property taxes are paid, who is not in default to the City as described in § 34.41.

   PROCUREMENT. Purchasing, renting, leasing, or otherwise acquiring for monetary consideration any supplies, services or construction items for the City.

   PUBLIC IMPROVEMENT. Any enhancement to property or equipment belonging to the City.

   PURCHASE ORDER. The document used as notice to initiate and contract purchases. It is the formal notice to a vendor to furnish the supplies or services described in detail.

   PURCHASING OFFICER. The City Manager or the person to whom the City Manager delegates the performance of the purchasing function.

   QUOTES. Shall be used for purchases equal to or over $5,000 but less than $7,500 and shall be prices obtained through an informal method by use of the telephone, written or electronic communication, or personal contact.

   REQUEST FOR PROPOSALS (R.F.P.). All documents, whether attached or incorporated by reference, utilized for soliciting proposals and quotations for service.

   REQUISITION. The written request form used to inform the Purchasing Officer that goods, services, or materials need to be purchased.

   RESPONSIBLE BIDDER. A person who has the capability in all respects to perform fully the contract requirements, fills the contract requirements, and fits the criteria identified under § 34.35, who is not in default to the City as described in § 34.41.

   SEALED BIDS. Shall be used for any estimated purchase of $7,500 or more. Prices from competitors will be submitted secured and sealed in an envelope properly identified.

   SERVICES. The furnishing of labor, time or efforts by a person, except that the term does not include the furnishings of labor, time or effort by the City employee, appointed or elected officials, or consultants hired by the City.

   SPECIFICATIONS. A written description of needed supplies, equipment or services, setting forth the characteristic of the items and/or services to be purchased and the circumstances under which the purchases will be made.

   SUPPLIES. All supplies, materials and equipment.

   USING AGENCY. The City Commission or a City department, division, agency, commission, board or other unit of the City government.

   VENDOR. A supplier of goods or services, who is not in default to the City as described in § 34.41.

(Ord. 657-03-13, passed 3-4-13)