Whenever satisfactory quotes or bids are received, the purchase or contract shall be awarded to the lowest and best bidder. Purchases shall be made from the lowest competent bidder whose bid is most advantageous to the City. The City has the right to accept or reject any or all bids it deems necessary. In determining which bid is most advantageous and/or competent, the City Manager and City Commission, upon the advice of the Purchasing Officer or department head, shall consider in addition to price:
(A) The ability, capacity and skill of the bidder to perform the contract or provide the service required;
(B) Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference;
(C) The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
(D) The quality of performance of previous contracts or services of the bidder;
(E) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;
(F) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;
(G) The quality, availability and adaptability of the supplies or contractual services to the particular use required;
(H) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;
(I) The number and scope of any additional, limiting, or qualifying conditions attached to the bid by the bidder;
(J) The failure of a bidder to promptly supply information in connection with an inquiry from the City Manager or Purchasing Officer with respect to any of the above enumerated provisions may be grounds to disqualify such bidder; and
(K) Maintenance costs, duration of contract, warranty length and other anticipated costs.
(Ord. 657-03-13, passed 3-4-13)