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The city administrator shall have direct responsibility to the mayor for the proper administration of all duties assigned to him which shall include but not be limited to:
(A) Preparation and submission of an annual budget proposal to the council on behalf of and on authority of the mayor, and responsibility for its administration upon adoption, and all city departments shall act pursuant to direction from the city administrator in formulating budgetary proposals and expending allocated funds;
(B) Advise the mayor and council of the financial condition of the city and recommend actions as deemed advisable;
(C) Maintain liaison with other local governments and represent the city on all city, regional and state boards, commissions, and committees as directed or approved by the mayor and council;
(D) May appoint persons to temporary or seasonal budgeted positions for periods not to exceed six (6) months, if delegated this authority by appropriate order of the mayor;
(E) Responsibility for the functions of personnel officer as delineated in the city's personnel policies and procedures;
(F) Responsibility for making purchases for all city departments according to established purchasing procedures;
(G) Supervision of all city departments and the conduct of the employees and officers, and may require reports from such as deemed desirable;
(H) Promulgation of procedures to ensure the orderly administration of the functions of the city, subject to written approval by the mayor;
(I) Authority to take personnel actions in the absence of the mayor;
(J) Supervise the collection of all taxes, street improvements, licenses, dues and monies owed to the city, and generally provide the administration of the functions of the collector and director of finance;
(K) Such other activities, studies, management functions, plans, and duties as the mayor and city council may direct from time to time within the structures of local, state and federal law.
(Ord. No. 4.84, § 3, 4-3-84)
The city administrator shall be appointed by the mayor, subject to approval of the city council, at rates of pay and under employment conditions specified by formal action of the mayor and city council. The city administrator shall be compensated at a rate of pay to be established by the city council in the annual budget ordinance. The city administrator shall serve at the pleasure of the mayor subject only to the termination procedures set out in this division.
(Ord. No. 4.84, § 4, 4-3-84)
The city administrator may be terminated without cause by the mayor. In such event the city administrator shall be given written notice of the termination six (6) months in advance of the effective termination date. The terminating authority shall share the option of purchasing all, some, or none of the time between the notice and the final date of termination. Conviction of an illegal act involving personal gain for the administrator will be grounds for immediate dismissal. The administrator shall provide written notice of voluntary resignation to the council at least sixty (60) days in advance. In neither of the last two (2) eventualities shall the city administrator be entitled to receive any additional compensation.
(Ord. No. 4.84, § 5, 4-3-84)
ARTICLE III. CITY CLERK
The city clerk shall perform the following duties:
(A) Attend all meetings of the city council and keep a true record of its proceedings;
(B) Attend all meetings of other city boards and commissions as may be required by the city council, and keep true records of the proceedings;
(C) Promptly present to the mayor for his/her consideration and action, all ordinances and resolutions passed by the city council, and note the action of the mayor;
(D) Have custody of, maintain and register by number, date and contents the public records of the city, including the original copies of city ordinances, all original and other copies of contracts, deeds and certificates relative to the title of any property of the city, and any other records, papers or documents of value not required to be deposited in any other office;
(E) Performance of the duties required of the "official custodian" or "custodian" pursuant to KRS 61.870 through 61.882, and Chapter 28 of this code;
(F) Keep the seal of the city, and affix it when required by law; and attest, by his/her signature, all public instruments and official acts of the city;
(G) Perform the clerical work, including typing and filing, as required by the mayor, administrator/coordinator, or treasurer and generally receive and attend to persons having business with the city; and
(H) No later than January 31 of each year, mail to the Department of Local Government, a list containing current city information including, but not limited to, the following:
(1) The correct name of the mayor, legislative body members, and the following appointed officials who are serving as of January 1 of each year:
(a) City Clerk;
(b) City Treasurer;
(c) City Manager;
(d) City Attorney;
(e) Finance Director;
(f) Police Chief;
(g) Fire Chief; and
(h) Public Works Director.
(2) The correct name of the city, mailing address for City Hall, and telephone number of City Hall; and
(3) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 5:00 p.m.
(I) Perform such other duties as may be required by the city council by ordinance, or by the mayor, or as required by KRS 83A.085 or any other applicable state statute.
(Ord. No. 3.79, § 1, 1-16-79)
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