1073.01 Coordinator.
1073.02 Rules and regulations.
1073.03 Applications and permits for use of Avon Isle; fees and deposits.
1073.99 Penalty.
CROSS REFERENCES
Department of Public Service - see ADM. Ch. 252
Park and Recreation Commission - see ADM. Ch. 276
Desecration - see GEN. OFF. 642.07
Disturbing a lawful meeting - see GEN. OFF. 648.05
Parks - see S.U. & P.S. Ch. 1064
(a) The position of Avon Isle Coordinator is hereby established, which position shall be filled from time to time by appointment.
(b) The Coordinator shall perform the following duties under the direction and supervision of the Recreation Coordinator.
(1) Assists in the coordination of reservations and scheduling.
(2) Coordinates cleaning schedule with the Avon Parks and Recreation Department.
(3) Report any damage or losses to the Recreation Coordinator.
(4) Open and close Avon Isle as needed.
(5) Request any supplies as needed from the Recreation Coordinator.
(6) Make recommendations and/or suggestions to the Recreation Coordinator.
(Ord. 134-12. Passed 12-10-12; Ord. 96-19. Passed 11-11-19.)
(a) The Mayor is authorized and directed to publish rules and regulations governing the use of Avon Isle, and to amend such rules and regulations from time to time, as necessary.
(b) Rules and regulations for use of the Avon Isle shall be as follows:
(1) All persons using Avon Isle must do so in compliance with Federal, State and local laws and regulations.
(2) There shall be no smoking, vaping, or e-cigarettes and no illegal gambling on the premises.
(3) The premises shall be used only by the permit holder.
(4) All youth activities shall be chaperoned.
(5) If required by ordinance, police or auxiliary police shall be provided by the Avon Police Department and paid for by the permit holder. Fees are determined by Avon Police Department and are subject to change. Permit holders will be responsible for the current hourly rate at the time of their event, and renter must pay officer directly by cash or check. Alcohol may not be consumed on the premises unless permitted by law.
(6) In the event the deposit made by the applicant is insufficient to cover the cost of necessary labor for cleanup or repair of damage to the building or its contents, the individual representing the group or organization and the group or organization shall be jointly and severally responsible for damage, loss or replacement.
(7) Parking spaces marked “Handicapped” are to be used only by handicapped persons.
(8) No cooking shall be allowed in the building. Catering and outdoor cooking are permitted.
(9) The main room of the building will be kept free from all furnishings, chairs, tables, etc., except when being used. After use, the main room shall be left empty for cleaning purposes.
(10) No taping, nailing or adhering decorations to the walls in any way. Persons found guilty of damaging or defacing the building or committing any theft offense therein may be barred from using Avon Isle again by either the Recreation Coordinator or the Mayor, and may face legal action from the City. The security deposit will be forfeited.
(11) Basement access is strictly prohibited.
(12) All parties will adhere to current Ohio Fire Codes and NFPA (National Fire Protection Association) codes and guidelines that are applicable to the use group per the AJH (Authority Having Jurisdiction) and agreed upon by the City of Avon Parks Department. If you have any concerns or questions on these guidelines please contact the Avon Fire Prevention Bureau.
(13) All information on applications for permits shall be true and accurate.
(Ord. 134-12. Passed 12-10-12; Ord. 96-19. Passed 11-11-19.)
(a) Application for use of Avon Isle shall be made upon a City Rental Agreement and approved by the Recreation Coordinator. All reservations must be made through the Parks & Recreation office.
(b) The following fees and deposits for use of Avon Isle shall be paid at the time of issuance of the required permit by the permit holder. Deposit is due with completed contract to reserve date. Hourly fees are due at the time of completion of the contract or sixty days prior to date of the event. Failure to timely pay hourly fees will result in loss of the venue and forfeiture of the deposit.
AVON ISLE FEE SCHEDULE: | ||||
Monday - Thursday | First 4 hours* | Additional hours | All day rental (9 a.m.-12 a.m.) | Deposit (refundable) |
Resident/Avon Business | $300.00 | $50.00 | $600.00 | $250.00 |
Resident charitable/Bereavement/ Local Civic | $250.00 | $50.00 | $450.00 | $250.00 |
Non-Resident/Non-Resident Business | $500.00 | $75.00 | $900.00 | $250.00 |
School Administration/ Board of Ed | $200.00 | $50.00 | $400.00 | $250.00 |
Please note: No discounts on weekends (Fri-Sun) for charitable/bereavement/local civic | ||||
*All setup and cleanup time must be included in the charged rental time. | ||||
Friday - Sunday & Holidays | 6 hours* | All day rental (9 am - 12 am) | Deposit (refundable) | |
Resident/Avon Business | $500.00 | $700.00 | $250.00 | |
Non-Resident/Non-Resident Business | $700.00 | $900.00 | $250.00 | |
*All setup and cleanup time must be included in the charged rental time. | ||||
(c) Permits shall be non-assignable and may be used only by the individual, group or organization receiving the same.
(d) 501(c)(3) documentation is required for all charitable organizations.
(e) Cancellations:
(1) In the event of a cancellation, by a permit holder at any time up to sixty days prior to the event, the permit holder shall receive a full refund of their security deposit and any hourly fees on deposit with the City of Avon.
(2) In the event the permit holder cancels less than sixty days prior to the event, the permit holder forfeits their security deposit. If permit holder has paid all or any portion of their hourly fee said amount shall be refunded.
(3) If a permit holder cancels less than thirty days prior to the event, the permit holder will forfeit both their security deposit and any portion of their hourly fees on deposit with the City of Avon.
(f) Usage fees or a portion thereof may be waived by the Recreation Coordinator with the consent of the Mayor or his designee.
(Ord. 134-12. Passed 12-10-12; Ord. 45-16. Passed 4-11-16; Ord. 96-19. Passed 11-11-19; Ord. 67-23. Passed 5-8-23; Ord. 118-24. Passed 12-9-24.)