A. In accordance with the Foreign Fire Insurance Act 1 , all foreign fire insurance company money paid to the city treasurer as provided in 65 Illinois Compiled Statutes 5/11-10-1 shall be set apart and shall be appropriated annually by the corporate authorities to the foreign fire insurance board. The treasurer of the foreign fire insurance board shall receive the appropriated money and shall pay out the money upon the order of the foreign fire insurance board for the maintenance, use, and benefit of the department.
B. The officers of the foreign fire insurance board created by this section shall be a chairman, a secretary, a treasurer, and a vice chairman. The vice chairman shall be the duly appointed chief of the fire department of the city. The other three (3) officers shall be elected by the full-time members of the Alton fire department. The chairman shall be elected for an initial term of three (3) years from 1990 into 1993; and thereafter the term of the chairman shall be two (2) years. The treasurer shall be elected for an initial term of two (2) years from 1990 to 1992; and thereafter the term of the treasurer shall be two (2) years. The secretary shall be elected for an initial term of one year from 1990 into 1991; and thereafter the term of the secretary shall be two (2) years. Any elections to be held each year shall be held simultaneously on a day during the first week of August to be specifically determined by notice from the chief of the fire department at least thirty (30) days in advance. Notice of election shall be conspicuously posted in each firehouse of the fire department.
C. The officers of the board shall be required to assure that the treasurer of the board shall give a sufficient bond to the municipality, approved by the mayor, conditioned upon the faithful performance by the treasurer of his duties under this section and any rules or regulations provided by the board.
D. The officers of the board shall give not less than fourteen (14) days' advance notice of a time and date for a meeting at least annually for the purpose of allowing any full-time member of the fire department to appear and suggest proposals for expenditure of funds held by the treasurer. The officers of the board shall thereafter determine what expenditures are appropriate by consideration of written resolutions. A majority vote of the persons serving as officers shall be required before the adoption of any such resolution. The officers of the board shall develop and maintain a listing of those items that the board feels are appropriate expenditures. The treasurer of the board shall make disbursement only in response to written resolution certified by the secretary to have been passed by a majority vote of the persons then serving as officers and only to the extent available funds permit the disbursements. No officer shall be authorized to incur any form of debt in the name of the board. All checks disbursed from the board shall require the signature of the treasurer and the chairman of the board. Any decision by the officers of the board to make disbursements shall be deemed a final decision and not reviewable after checks are issued. The secretary shall be responsible for the maintenance of minutes of all meetings of the officers of the board, notices required, and related documents. The treasurer shall be responsible for the maintenance of all records concerning receipts and disbursements of funds.
E. The officers of the board are hereby empowered to consider and adopt any additional rules and regulations they determine to be necessary or appropriate for the effective and efficient management of the board from time to time.
F. As part of the annual municipal audit, these funds shall be audited to verify that these purchases are for the maintenance, use, and benefit of the department. (Ord. 6054, 3-27-1996)
Notes
| 1 | 1. 65 ILCS 5/11-10-1 et seq. |