The following purchasing rules shall apply to the Purchasing Agent, as defined in § 35.03, when making purchases for the town.
(A) If the purchase of supplies is reasonably expected to be:
(1) Less than $50,000, the Purchasing Agent:
(a) May purchase the supplies on the open market; and
(b) Is not required to invite or receive quotes or bids;
(2) At least $50,000, and not more than $150,000, the Purchasing Agent:
(a) May purchase supplies under this section by inviting quotes from at least three persons known to deal in the lines or classes of supplies to be purchased;
(b) Shall mail an invitation to quote to the persons described in division (A)(2)(a) at least
seven calendar days before the time fixed for receiving quotes;
(c) Shall award a contract to the lowest responsible and responsive offeror for each line or class of supplies required if a satisfactory quote is received;
(d) May reject all quotes; and
(e) May make a special purchase pursuant to the special purchasing methods described in I.C. 5-22-10-1 et seq. in the event a quote is not received from a responsible and responsive offeror.
(3) More than $150,000, the Purchasing Agent shall follow the procedure described in I.C. 5-22-7-1 et seq. in awarding a contract for supplies, unless another purchasing method is required or authorized by I.C. Title 5, Article 22.
(B) Services may be purchased in a manner deemed reasonable under the circumstances.
(Ord. 1998-12, passed 8-24-98; Am. Ord. 2007- 4, passed 2-12-07; Am. Ord. 2018-11, passed 7-30-18)
Statutory reference:
Small purchases, see I.C. 5-22-8