The following provisions shall apply with respect to the meetings and actions of the Steering Committee:
(A) The Steering Committee shall meet at regular intervals, but not less frequently than once each quarter. Additionally, during the first year of its existence, the Steering Committee shall meet at least one-time per month.
(B) The presiding officer, a majority of the designated member or a majority of the appointed members (or the initial appointed members, as applicable) may call special meetings of the Steering Committee at any time.
(C) A majority of the members then in office shall constitute a quorum. If a quorum is present when a vote is taken, unless otherwise specifically provided in herein, the affirmative vote of a majority of members present shall constitute the act of the Steering Committee.
(D) The Steering Committee is authorized to conduct all meetings, regular meetings and specially called meetings exclusively in electronic form (or a hybrid thereof wherein some members are physically present in a location and others are participating electronically), provided the medium for such meeting, whether telephonic, broadcast video, computer-based, or other electronic media, or any combination of these, and the conduct of the electronic meeting, complies with the Freedom of Information Act and allows for the capability for all members to be heard at all times by any other members and by the general public (excepting executive sessions or other periods closed to public by law). All electronic meetings are subject to the applicable notice requirements of the Freedom of Information Act. Participation by electronic means shall constitute presence for the purpose of establishing a quorum.
(E) No votes by proxy shall be permitted under any circumstances.
(Ord. 121, passed 1-4-21)