Pursuant to Section 4.06
of the Wyoming Charter, the following procedures shall apply to contracts that require competitive bidding:
(a) Time between Notice and Bid Opening. There shall be no minimum time requirement between the publishing of the notice and the opening of bids. The City shall notify prospective bidders of the bid opening date and time in the Notice and shall adjust the same to meet the needs of the City by issuing Addenda when necessary.
(b) Addenda Do Not Extend Bid Opening. The City may issue such addenda to the bid documents as it feels necessary and such addenda may be issued up to and including the last business day before the bid opening without any extension of the bid opening date. Addenda issued the same day as the bid opening shall cause the bid opening date to be extended to the date and time set forth in such addenda.
(c) Estimate of Cost. The City shall disclose the estimated cost of the project when it determines that doing so is in the best interest of the City.
(d) Time for Award of Bids. In the notice required for the bid solicitation, the City shall establish the time limit for awarding a contract. Submitted bids may not be withdrawn during this time period. The City's failure to award and execute the contract within this period invalidates the entire bid proceedings and all bids submitted, unless the time for awarding and executing the contract is extended by mutual consent of the City and the bidder whose bid the City accepts and with respect to whom the City subsequently awards and executes a contract. Such extension shall not entitle the contractor to delay costs.
(e) Withdrawal of Bids. Bidders may withdraw bids pursuant to Section 9.31 of the Ohio Revised Code; such withdrawal shall not modify the City's right to award to the next lowest and best bidder.
(f) Bids in Excess of Estimate. The City may award contracts regardless of the value of the bid as compared to the value of the estimated cost.
(g) Bonus and Liquidated Damages for Time. The City may offer a bonus for completion of a contract prior to a specified date, or may exact liquidated damages for each day of delay beyond a specified date, or both. The amounts of the bonus and liquidated damages may be different.
(h) Return of Bid Guarantees. The City shall return bid guarantees to bidders to which it does not award a contract in a reasonably timely manner.
(Ord. 23-2016. Passed 12-12-16.)